Bilingual Vital Records Clerk II: Data Entry & Scanning

Ellis, County of (TX); Town of Texas (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Ellis County (TX) seeks a detail-oriented Vital Records Clerk to prepare and maintain vital records, issue birth/death certificates and marriage licenses, scan documents, and perform data entry under direct supervision.

The role includes issuing copies, confirming document accuracy, answering inquiries by phone/email/in person, handling mail, and maintaining compliant records. Bilingual ability is preferred for serving diverse communities.

Qualifications

• Bilingual preferred (English/Spanish).
• High School Diploma or GED required or equivalent.
• Knowledge of basic office procedures and record management.

Responsibilities

• Input and update vital records accurately.
• Issue plain and certified copies of records and certificates.
• Ensure legibility and proper indexing for scanned documents.
• Create and send reports within prescribed timeframes.
• Scan documents and monitor image quality for proper recording.
• Perform data entry and basic cashiering of receipts.

Skills

Bilingual: English/Spanish

Data entry

Cash handling

Office software

Education

High School Diploma or GED

Tools

Scanning equipment

Office equipment

Job description

Ellis County (TX) seeks a detail-oriented Vital Records Clerk to prepare and maintain vital records, issue birth/death certificates and marriage licenses, scan documents, and perform data entry under direct supervision.

The role includes issuing copies, confirming document accuracy, answering inquiries by phone/email/in person, handling mail, and maintaining compliant records. Bilingual ability is preferred for serving diverse communities.