Bilingual School Secretary – Admin Support

Reynolds SD 7; Portland (OR); On-site; USD 2,847,000 - 4,558,000; Full time

Job summary

REYNOLDS SD 7 Hartley Elementary in Portland, Oregon, is seeking an Assistant Secretary to provide clerical support at the school site, communicate information, and ensure timely distribution of materials. Starting date is Immediate.

Responsibilities include assisting principals, maintaining records, monitoring attendance and time sheets, and handling correspondence. The role also involves ordering supplies, overseeing programs, supervising student workers, and health office support as needed.

Qualifications

• High School diploma or equivalent.
• Bilingual required.
• Oregon Fingerprint and Criminal Check clearance, CPR and First Aid Certificates.

Responsibilities

• Supports principal and assistant principals, in routine and confidential areas, to assist with administrative functions.
• Maintains records, schedules, files, rosters, etc. for documenting and providing reliable information.
• Monitors financial related information (e.g. class size, attendance, time sheets) for reimbursement and policy adherence.
• Processes documents and materials (schedules, agendas, mail, calendars) for dissemination to appropriate parties.
• Composes documents (correspondence, agendas, minutes, bulletins, reports) for communication to school and district personnel and the public.
• Responds to inquiries from staff, the public, parents and students for information or direction.
• Assists with ordering/distribution of supplies to provide adequate materials.
• Oversees programs (substitutes, pagers, phone system, master schedules, building use) to meet requirements.
• Assists other personnel as needed to support work activities.
• Supervises student assistants and volunteers to ensure accuracy of work.
• Handles funds for student fees and product sales.
• Assists with health office duties as needed.

Skills

Office equipment

English language

Communication skills

Education

High School diploma or equivalent

Tools

Office software

Job description

REYNOLDS SD 7 Hartley Elementary in Portland, Oregon, is seeking an Assistant Secretary to provide clerical support at the school site, communicate information, and ensure timely distribution of materials. Starting date is Immediate.

Responsibilities include assisting principals, maintaining records, monitoring attendance and time sheets, and handling correspondence. The role also involves ordering supplies, overseeing programs, supervising student workers, and health office support as needed.