Assistant Secretary, Bilingual

Reynolds SD 7; Portland (OR); On-site; USD 2,847,000 - 4,558,000; Full time

Job summary

REYNOLDS SD 7 Hartley Elementary in Portland, Oregon, is seeking an Assistant Secretary to provide clerical support at the school site, communicate information, and ensure timely distribution of materials. Starting date is Immediate.

Responsibilities include assisting principals, maintaining records, monitoring attendance and time sheets, and handling correspondence. The role also involves ordering supplies, overseeing programs, supervising student workers, and health office support as needed.

Qualifications

• High School diploma or equivalent.
• Bilingual required.
• Oregon Fingerprint and Criminal Check clearance, CPR and First Aid Certificates.

Responsibilities

• Supports principal and assistant principals, in routine and confidential areas, to assist with administrative functions.
• Maintains records, schedules, files, rosters, etc. for documenting and providing reliable information.
• Monitors financial related information (e.g. class size, attendance, time sheets) for reimbursement and policy adherence.
• Processes documents and materials (schedules, agendas, mail, calendars) for dissemination to appropriate parties.
• Composes documents (correspondence, agendas, minutes, bulletins, reports) for communication to school and district personnel and the public.
• Responds to inquiries from staff, the public, parents and students for information or direction.
• Assists with ordering/distribution of supplies to provide adequate materials.
• Oversees programs (substitutes, pagers, phone system, master schedules, building use) to meet requirements.
• Assists other personnel as needed to support work activities.
• Supervises student assistants and volunteers to ensure accuracy of work.
• Handles funds for student fees and product sales.
• Assists with health office duties as needed.

Skills

Office equipment

English language

Communication skills

Education

High School diploma or equivalent

Tools

Office software

Job description

Assistant Secretary, Bilingual

REYNOLDS SD 7 HARTLEY ELEMENTARY - Portland, Oregon Open in Google Maps

This job is also posted in REYNOLDS SD 7

Job Details

Job ID: 5921809
Application Deadline: Sep 21, 2026 11:59 PM (Pacific Standard Time)
Posted: Sep 10, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB TITLE: Assistant Secretary

Job Summary: The job of "Assistant Secretary" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.

Essential Job Functions: (functions may vary according to assignment but may include the following)

• Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providing assistance with their administrative functions.
• Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information.
• Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) for the purpose of documenting activities for reimbursement and/or adhering to policies.
• Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties.
• Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequate materials for employees.
• Oversees a variety of schooled or statewide programs, as assigned (i.e. substitutes,pagers, phone system, masterschedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring the smooth operation of the school.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Supervises the work of student assistants and volunteers for the purpose of ensuring accurate work.
• Handles funds, as assigned, for the purpose of processing student fees, sale of products, etc.
• Assist with health office duties as needed.

Qualifications:

• Experience Required: Prior job-related experience.
• Skills, Knowledge and/or Abilities Required:
  • -Skills to operate standard office equipment including use of computer applications, useEnglish in both written and verbal form, use correct spelling, grammar, and punctuation.
  • -Knowledge of standard office equipment.
  • -Abilities to sit for prolonged periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
• Education Required: High School diploma or equivalent.
• Licenses, Certifications, Bonding, and/or Testing Required: -Oregon Fingerprint and Criminal Check clearance, Cardiopulmonary Resuscitation and First Aid Certificates.

Other Requirements:Bilingual Required

Work Shift: Monday through Friday, 26-27 school year, 213-day work calendar, 8 hrs per day.

Please answer the following questions in your cover letter:

• Please describe why you chose to apply for a position with this specific school.
• If hired, what goals might you have for this position and how would you implement them?

Position Type: Full Time

Salary: $20.67 to $33.09 Per Hour

Job Categories:

Support Staff > Secretary

Contact Information

• Kyla Reyes , Principal
• HARTLEY ELEMENTARY
• Phone: [phone]
• Email: [e-mail]