Bilingual Recruitment Operations Specialist

TPIS; Cayey (PR); On-site; USD 18,000 - 26,000; Full time

Job summary

TPIS in Cayey, PR is seeking a detail-oriented Bilingual Recruitment Operations Coordinator to support the recruitment team with scheduling, communications, and document management. The role emphasizes accurate records, confidential handling of information, and collaboration with recruiters and hiring managers in a fast-paced environment.

The successful candidate will manage interview coordination, candidate updates, and data entry across databases, while ensuring compliance and timely

Qualifications

• > Associate or bachelor’s degree in business administration, Human Resources, Office Administration, Communications, or a related field is preferred.
• <br/>Previous experience in administrative support, operations coordination, recruitment, human resources, or a related environment.
• <br/>Strong organizational and time-management skills.
• <br/>Ability to manage multiple assignments, candidates, schedules, and deadlines simultaneously.
• <br/>Strong verbal and written communication skills.
• <br/>Attention to detail and accuracy in documentation and data entry.
• <br/>Proficiency with Microsoft Word, Excel, Outlook, and other office applications.
• <br/>Experience using an applicant tracking system, HRIS, CRM, or similar database is preferred.
• <br/>Ability to maintain confidentiality and appropriately handle sensitive information.
• <br/>Professional and service-oriented approach when communicating with candidates and internal stakeholders.
• <br/>Ability to work independently, take initiative, and collaborate effectively with a team.
• <br/>English and Spanish proficiency is preferred.

Responsibilities

• Provide administrative and operational support to the recruitment team.
• Coordinate interviews, meetings, calendars, and other recruitment-related activities.
• Communicate scheduling information and process updates to candidates.
• Maintain accurate candidate records, recruitment trackers, and internal databases.
• Review applications and documents for completeness and accuracy.
• Assist with job postings and candidate application management.
• Support recruiters with résumé review, candidate follow-up, and interview coordination.
• Monitor pending recruitment activities and follow up on outstanding items.
• Prepare recruitment reports, status updates, and operational documents.
• Assist with preemployment and onboarding documentation as needed.
• Maintain organized electronic files and protect confidential candidate information.
• Collaborate with recruiters, hiring managers, and other internal departments.
• Identify workflow issues and communicate them to the appropriate team member.
• Support recruitment events, outreach activities, and special projects when required.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Time management

Communication skills

English & Spanish

Microsoft Office

Recruitment coordination

Education

Bachelor’s degree in Human Resources

Associate degree in Business Administration

Tools

Applicant Tracking System (ATS)

HRIS

CRM

Job description

TPIS in Cayey, PR is seeking a detail-oriented Bilingual Recruitment Operations Coordinator to support the recruitment team with scheduling, communications, and document management. The role emphasizes accurate records, confidential handling of information, and collaboration with recruiters and hiring managers in a fast-paced environment.

The successful candidate will manage interview coordination, candidate updates, and data entry across databases, while ensuring compliance and timely