Bilingual Program Administrator — Legal Aid & Finance

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Healthcare coverage

Tuition assistance and reimbursement

Retirement plans

Commuter benefits

Hybrid work schedule

Job summary

Harvard Law School is seeking a Program Administrator, Bilingual to support a 12-person staff and 40+ student clinical program within the Harvard Legal Aid Bureau. The role oversees financial functions, teaching support, and intern management, reporting to the Administrative Director and serving as faculty assistant to the Faculty Directors.

The ideal candidate has a Bachelor’s degree or equivalent, at least 2 years in administration, and advanced fluency in Spanish.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 2 years’ experience in administration, including project or program management.
• Advanced professional fluency in Spanish (reading, writing, speaking).

Responsibilities

• Manage specific financial functions including the faculty allowance funds for Bureau-related courses, the litigation funds, and the Bureau’s IOLTA client-trust accounts; oversee monetary reimbursements to staff and students as well as the purchasing of office supplies; run regular financial reports to ensure accuracy and budgetary adherence and contribute to budget preparation and the closing of the fiscal year
• Support the classroom and clinical teaching including items such as assembling and producing class readers and training materials, managing Canvas pages for specific courses, arranging logistics for guest speakers, and additional academic and community outreach responsibilities
• Manage the Bureau’s translation and interpretation program
• Help administer the intern program including hiring and supervision of interns and coordinating workflow for projects, and managing time approvals
• Compile data from multiple sources and prepare reports and statistics
• Manage and organize internal communication systems as well as electronic and physical filing system, including ensuring proper documentation and troubleshooting the case management program (LegalServer)
• Identify and resolve problems relating to equipment and physical facilities and submit service requests to appropriate staff within the university or outside vendors

Skills

Spanish fluency

Independence

Attention to detail

Excel skills

Communication skills

Customer service

Multilingual (Portuguese/Haitian Creó)

Education

Bachelor's degree

Job description

Harvard Law School is seeking a Program Administrator, Bilingual to support a 12-person staff and 40+ student clinical program within the Harvard Legal Aid Bureau. The role oversees financial functions, teaching support, and intern management, reporting to the Administrative Director and serving as faculty assistant to the Faculty Directors.

The ideal candidate has a Bachelor’s degree or equivalent, at least 2 years in administration, and advanced fluency in Spanish.