Bilingual Part-Time Office & Executive Assistant

Simplylegal; Town of Florida (NY); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Professional office environment

Brand-related event coordination

Part-time schedule

Job summary

Simplylegal is seeking a Part-Time Office & Executive Support Assistant in New York. The role focuses on front-desk reception, office logistics, document handling, and meeting preparation while supporting the Firm Owner with scheduling and events.

The ideal candidate is highly organized, tech‑savvy, and comfortable communicating with clients in both English and Spanish. Legal experience is not required, and a professional environment is offered.

Qualifications

• High school diploma or equivalent.
• At least 1 year in an office, clerical, or customer-facing role.
• Fully bilingual in English and Spanish — spoken and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ASANA; familiarity with AI tools is a plus.
• Ability to handle confidential information with discretion.
• Reliable transportation for occasional errands.

Responsibilities

• Greet clients, visitors, and vendors professionally.
• Answer and direct phone calls; take accurate messages.
• Direct inquiries to the appropriate team member.
• Prepare and serve beverages for staff, vendors, and clients.
• Monitor inventory and order office supplies.
• Coordinate preparation and shipment of packages and mail.
• Print, prepare, and organize checks for mailing.
• Maintain a clean, organized office environment.
• Set up conference rooms for in-person meetings.
• Schedule personal and professional appointments for the Firm Owner.
• Coordinate events and personal scheduling for the Firm Owner.
• Provide day-to-day support to keep focus on priorities.

Skills

Organized

Attention to detail

Proactive

Strong communication

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

ASANA

Printers/Scanners

Postage machines

AI tools knowledge

Job description

Simplylegal is seeking a Part-Time Office & Executive Support Assistant in New York. The role focuses on front-desk reception, office logistics, document handling, and meeting preparation while supporting the Firm Owner with scheduling and events.

The ideal candidate is highly organized, tech‑savvy, and comfortable communicating with clients in both English and Spanish. Legal experience is not required, and a professional environment is offered.