Bilingual Front-Desk & Exec Support (Part-Time)

SimplyLegal; Florida; On-site; USD 20,664 - 34,440; Part time

Job summary

SimplyLegal in Florida seeks a Part-Time Office & Executive Support Assistant to handle front-desk reception, mail, packages, and office logistics, while supporting the Firm Owner and coordinating brand-related events. No prior legal experience is required.

The ideal candidate is reliable, highly organized, and comfortable juggling multiple operational tasks in a professional setting, fluent in English and Spanish.

Qualifications

• High school diploma or equivalent.
• At least 1 year in an office, clerical, or customer-facing role. No legal experience required.
• Fully bilingual in English and Spanish — spoken and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), ASANA, and basic office equipment.
• Soft skills: highly organized, dependable, able to juggle multiple tasks with minimal supervision.
• Confidentiality: adherence to attorney-client confidentiality policies.
• Appearance and demeanor: professional presentation and service-oriented attitude.
• Other: reliable transportation for occasional errands.

Responsibilities

• Greet clients, visitors, and vendors professionally.
• Answer and direct phone calls; take accurate messages.
• Direct inquiries to appropriate team members; handle basic client questions.
• Prepare and serve coffee or beverages to staff, vendors, and clients.
• Monitor inventory of office and kitchen supplies; place orders as needed.
• Coordinate preparation and shipment of packages and mail.
• Print, prepare, and organize checks for mailing.
• Maintain a clean, organized office environment.
• Scan, rename, file, and organize documents and reports.
• Assist with printing, copying, and preparing correspondence for mailing.
• Set up conference rooms for in-person client meetings; ensure client-ready spaces.

Skills

Bilingual English/Spanish

Organizational skills

Reliability

Customer-facing experience

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ASANA

AI tools familiarity

Job description

SimplyLegal in Florida seeks a Part-Time Office & Executive Support Assistant to handle front-desk reception, mail, packages, and office logistics, while supporting the Firm Owner and coordinating brand-related events. No prior legal experience is required.

The ideal candidate is reliable, highly organized, and comfortable juggling multiple operational tasks in a professional setting, fluent in English and Spanish.