Bilingual P&C Admin Coordinator — HR & Onboarding Support

FASHION NOVA LLC; Santa Fe Springs (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Fashion Nova is seeking a meticulous P&C Administrative Support Coordinator to handle day-to-day HR administrative tasks in a fast-paced distribution center. You will maintain employee records, process HR documents, update systems, and assist with onboarding/offboarding while collaborating with multiple teams.

The role requires strong organizational skills, confidentiality, and the ability to manage high volumes with professional customer service in both English and Spanish.

Qualifications

• 2-3+ years of administrative support experience, HR or People & Culture experience preferred.
• Experience supporting a warehouse, distribution, manufacturing, or high-volume hourly workforce preferred.
• Bilingual in English and Spanish required.
• Strong organizational and time-management skills with excellent attention to detail.
• Proficient in Microsoft Office and HR systems such as ADP Workforce Now.

Responsibilities

• Provide daily administrative support to the People & Culture team.
• Serve as a point of contact for routine employee questions and escalate complex matters.
• Prepare, process, scan, file, and maintain employee records and HR documentation.
• Enter and update employee information in HR systems, ensuring accuracy and timely completion.
• Coordinate onboarding, orientation, transfers, promotions, status changes and separations.
• Assist with new hire paperwork, I-9 verification, E-Verify, and personnel file maintenance.
• Track pending documents, employee requests, deadlines, and follow-ups.
• Prepare routine reports, spreadsheets, audits, letters, and employee notices.
• Support benefits, leave of absence, workers' compensation, and employee relations processes.
• Schedule meetings, interviews, orientations, training sessions, and employee appointments.
• Distribute company communications in English and Spanish as needed.
• Respond to emails, phone calls, and walk-up requests professionally.
• Maintain office supplies, forms, shared files, and other P&C materials.
• Protect sensitive information and maintain confidentiality at all times.
• Assist with P&C projects, audits, and other duties as assigned.

Skills

Bilingual English/Spanish

Organization

Time management

Communication skills

Attention to detail

Tools

Microsoft Office

ADP Workforce Now

Job description

Fashion Nova is seeking a meticulous P&C Administrative Support Coordinator to handle day-to-day HR administrative tasks in a fast-paced distribution center. You will maintain employee records, process HR documents, update systems, and assist with onboarding/offboarding while collaborating with multiple teams.

The role requires strong organizational skills, confidentiality, and the ability to manage high volumes with professional customer service in both English and Spanish.