Bilingual Onsite Staffing Coordinator

Prostaffworkforce; Mahwah (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Direct deposit

Weekly pay

Medical benefits

401(k) Plan

Job summary

ProStaff Workforce Solutions is seeking an experienced Bilingual Onsite Staffing Coordinator for our client location in Mahwah, NJ. This role involves active floor presence in a high-volume distribution setting and coordination with employees, client managers, and multiple departments.

The position is a Direct Hire role with pay rate DoE and a schedule of Monday–Friday, 7:30 AM–4 PM. You will work to understand staffing needs, handle attendance issues, and maintain accurate records to ensure

Qualifications

• Experience in staffing, recruiting, onsite coordination, supervision, or similar roles.
• Bilingual English/Spanish is required.
• Excellent communication and interpersonal skills.
• Able to work with multiple managers and departments.
• Experience handling attendance, call-outs, and staffing issues.
• Strong organization, follow-up, and problem-solving abilities.
• Ability to prioritize in a fast-paced environment.
• Comfortable being visible and active on the floor.
• Reliable transportation to Mahwah, NJ.
• Flexibility for longer hours during peak season.

Responsibilities

• Coordinate day-to-day staffing activities at the client site.
• Collaborate with client managers to understand staffing needs and respond quickly.
• Support employee attendance, call-outs, and related concerns.
• Communicate staffing updates to appropriate teams.
• Build strong relationships with employees and client management.
• Monitor staffing levels and address needs as they arise.
• Be visible and engaged on the floor to support operations.
• Resolve staffing and employee-related issues in a timely manner.
• Maintain accurate records and ensure clear communication flows.
• Promote a positive, organized, and productive work environment.
• Be flexible to work longer hours during peak season.

Skills

Bilingual English/Spanish

Staffing onsite coordination

Strong communication

Organizational skills

Attendance management

Job description

We’re looking for an experienced Bilingual Onsite Staffing Coordinator to support one of our busy, fast-paced client locations in Mahwah, NJ.

This is not a desk-only position. We’re looking for someone who is comfortable working in a high-volume distribution environment, can think on their feet, stay organized when priorities change quickly, and communicate effectively with employees, client managers, and multiple departments throughout the day.

Direct Hire Pay Rate: DoE Work Schedule: Monday-Friday, 7:30 AM - 4 PM

What You’ll Do

• Coordinate day-to-day staffing activities at the client site
• Work closely with client managers to understand staffing needs and respond to changes quickly
• Support employee attendance, call-outs, and other employee-related concerns
• Communicate staffing updates and employee issues to the appropriate teams
• Build strong working relationships with employees and client management
• Help monitor staffing levels and ensure staffing needs are addressed
• Be visible and engaged on the floor while supporting employees and client operations
• Assist with resolving staffing and employee-related issues in a timely manner
• Maintain accurate records, follow up on outstanding issues, and keep communication flowing
• Help ensure a positive, organized, and productive work environment
• Be flexible to work longer hours during peak season, particularly in the last quarter of the year

What We’re Looking For

• Previous experience in staffing, recruiting, onsite coordination, supervision, or a similar role
• Bilingual English/Spanish is required
• Strong communication and interpersonal skills
• Comfortable working with multiple managers and departments
• Experience handling employee attendance, call-outs, and staffing-related issues
• Strong organizational, follow-up, and problem-solving skills
• Ability to prioritize and stay organized in a fast-paced environment
• Comfortable being visible and active on the floor
• Reliable transportation to the Mahwah, NJ location
• Flexibility to work longer hours during peak season

The Ideal Candidate

The ideal candidate is someone who likes being busy, takes ownership, communicates well, and knows how to bring organization to a high-energy operation. You should be comfortable working directly with people, handling changing priorities, and helping ensure the client’s staffing needs are met each day.

If you’re organized, dependable, bilingual, and enjoy a fast-paced, people-focused environment, we’d like to hear from you.

About ProStaff Workforce Solutions

We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaff Workforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands‑on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long‑term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.

Our Values

• Integrity
• Commitment
• Quality
• Diversity

Benefits for eligible employees

• Direct deposit
• Weekly pay
• Medical benefits
• 401(k) Plan