Bilingual Office & Operations Coordinator

PRO EM Party and Event Rentals; Richmond (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

PRO EM Party and Event Rentals is seeking a Bilingual Office Manager in California to represent the company with professionalism, handling customer calls, estimates, quotes, and contracts, ensuring client satisfaction and smooth operations.

The role requires bilingual Spanish, strong communication, problem-solving, and experience in a fast-paced environment, with proficiency in Word and Excel, weekend/evening flexibility, and a proactive attitude to support sales, operations, and purchasing

Qualifications

• Bilingual Spanish is a MUST.
• Strong people-focused element to liaise with contributors, venues, suppliers, partners.
• Problem-solving and creativity.
• Experience in a busy, high pressured environment.
• Excellent oral and written communication skills.
• Pro-active and show initiative.
• Familiarity with Word and Excel.
• Willingness to work weekends and evenings.

Responsibilities

• Answer customer calls and support client relations.
• Assist Account Executives with quotes, contracts, and RFPs.
• Serve as a primary contact for PRO EM clients.
• Mange administrative side of operations including contracts and equipment orders in POR.
• Maintain documentation and awareness of company activities and trends.
• Support Sales and Operations with accurate administration of estimating and ordering services.
• Ensure information from Account Executives and Operations staff is complete and correct.
• Manage office supplies and travel arrangements.
• Analyze labor tracking data and assist with payroll allocation.

Skills

People-oriented

Problem-solving

Communication

Proactive

Flexibility

Tools

Word

Excel

Job description

PRO EM Party and Event Rentals is seeking a Bilingual Office Manager in California to represent the company with professionalism, handling customer calls, estimates, quotes, and contracts, ensuring client satisfaction and smooth operations.

The role requires bilingual Spanish, strong communication, problem-solving, and experience in a fast-paced environment, with proficiency in Word and Excel, weekend/evening flexibility, and a proactive attitude to support sales, operations, and purchasing