Bilingual Office Manager – Healthcare Admin & Growth

Casa Smiles; Miami (FL); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Performance bonus

Competitive salary

Employee discounts

Paid time off

Profit sharing

Flexible scheduling

Career advancement

Job summary

Casa Smiles is seeking an Office Manager to oversee administrative duties and office procedures in a fast-paced dental/medical environment. The role requires strong organization, clear communication, and system implementation skills, with fluency in Spanish.

You will supervise staff, manage calendars, handle vendor contracts, payroll coordination, and ensure efficient office operations across a six-day workweek while maintaining service standards and budgets.

Qualifications

• High school diploma required; some college preferred.
• Previous Office Manager experience, preferably in dental but at least medical.
• Proficient in Microsoft Office, Excel, and Outlook.
• Excellent time management and ability to prioritize multiple tasks.
• Strong problem-solving and communication skills.
• Spanish speaking.

Responsibilities

• Coordinate all administrative duties and office procedures.
• Schedule meetings and manage calendars; pay invoices; negotiate with vendors.
• Maintain office equipment and implement system procedures.
• Oversee payroll and staffing coordination; monitor KPIs and budgets.
• Manage Medicaid no-show processes and credentialing.
• Support patient services, referrals, and community programs.

Skills

Time management

Problem-solving

Verbal and written communication

Spanish speaking

Education

High school diploma / GED

Tools

Microsoft Office

Excel

Outlook

Job description

Casa Smiles is seeking an Office Manager to oversee administrative duties and office procedures in a fast-paced dental/medical environment. The role requires strong organization, clear communication, and system implementation skills, with fluency in Spanish.

You will supervise staff, manage calendars, handle vendor contracts, payroll coordination, and ensure efficient office operations across a six-day workweek while maintaining service standards and budgets.