Bilingual Office Manager - Construction

B&B Concrete; Concord (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

B&B Concrete is seeking an organized Office Administrator to support field operations and administrative tasks across departments in Concord, MO. You will manage communications, scheduling, file organization, and data entry to help project teams run smoothly.

The role involves coordinating with field management, vendors, customers, and regulators, handling travel, expense reports, and general office duties. Prior office admin experience preferred.

Responsibilities

• <li>Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.</li>
• <li>Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.</li>
• <li>Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.</li>
• <li>Keep Track of documents, and meet deadlines, pre-quality subcontractors.</li>
• <li>Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.</li>
• <li>Act as point person for office guests.</li>
• <li>Communicate policies and procedures - Alert employees of new processes, rules and regulations.</li>
• <li>Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.</li>
• <li>Establishes and maintains basic project control logs.</li>
• <li>Reviews and enters data from timesheets and daily tickets for job cost tracking.</li>
• <li>Saves and maintains data in company cloud system.</li>
• <li>Aids estimating team as needed including potential bid opportunities and bid preparation.</li>
• <li>Assists Human Resources with hiring and orientation process.</li>
• <li>Assists safety team in administration duties.</li>
• <li>Assists payroll department with data entry and reporting.</li>
• <li>Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.</li>
• <li>Additional duties as assigned.</li>

Job description

KEY OFFICE ADMIN RESPONSIBILITIES:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Keep Track of documents, and meet deadlines, pre-quality subcontractors.
• Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.
• Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
• Establishes and maintains basic project control logs.
• Reviews and enters data from timesheets and daily tickets for job cost tracking.
• Saves and maintains data in company cloud system.
• Aids estimating team as needed including potential bid opportunities and bid preparation.
• Assists Human Resources with hiring and orientation process.
• Assists safety team in administration duties.
• Assists payroll department with data entry and reporting.
• Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
• Additional duties as assigned.