Bilingual Office Manager

Fidelis Logistics; San Antonio (TX); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Bonus potential

Cares program

Overtime opportunities

Paid vacation

Health coverage

401K

Career growth

Job summary

Fidelis Logistics seeks a bilingual Office Manager to lead and elevate office operations in a fast-paced manufacturing setting. You will organize, prepare payroll, manage inventory, supervise administrative staff, and ensure timely vendor payments.

The role emphasizes hands-on leadership, accuracy in payroll and reporting, and strong MS Office skills. We offer competitive wages ($65,000-$70,000) plus bonus potential, health coverage, 401(k), paid vacation, and opportunities for career growth.

Qualifications

• High School Diploma or GED required.
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred.
• Prior experience supervising administrative staff, especially in Shipping & Receiving.
• Strong knowledge of inventory control and ability to resolve discrepancies.
• Solid math skills for payroll, reporting, and inventory management.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems.
• Excellent organizational, multitasking, and problem-solving skills to handle priorities and deadlines.
• Strong verbal and written communication to effectively interact with teams, management, customers, and vendors.
• Ability to work independently and collaboratively in a fast-moving environment.
• Detail-oriented mindset for accuracy in payroll, reporting, and administrative functions.
• Familiarity with high-volume or fast-paced industries is a plus.
• Willingness to work extended hours when needed to meet deadlines or support operations.

Responsibilities

• Manage office organizing operations and procedures, prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks.
• Coordinate with corporate to track invoices, maintain backup records, and ensure timely vendor payments.
• Gather daily end-of-shift documentation for internal and customer reporting requirements.
• Keep management updated by reviewing reports, summarizing data, and identifying trends.
• Coach, counsel, and discipline employees; plan, monitor, and appraise performance.
• Prepare payroll for processing to ensure accurate and timely employee payments.
• Report and maintain production records, inventory documentation, and shipping & receiving manifests.
• Resolve transaction discrepancies and manage carrier no-shows.
• Collect and process proof of delivery for customers as requested.
• Perform daily/weekly reconciliations to prevent pallet inventory variances.
• Support the process of hiring, onboarding, and training office personnel to ensure effective integration into the team and optimal job performance.

Skills

Office management

Payroll

Inventory control

Microsoft Office

Communication

Organizational skills

Team leadership

Problem-solving

Education

High School Diploma/GED

Tools

Excel

Job description

Bilingual Office Manager - Lead, organize, and Elevate Operations!

Are you a highly organized leader who thrives in a fast-paced environment? Do you excel at keeping operations running smoothly while managing multiple responsibilities? If you have a passion for efficiency, problem-solving, and team leadership, we want YOU as our next Office Manager!

Why Choose Fidelis?

• Competitive Wages: $65,000 to $70,000 PLUS Bonus Potential!
• Fidelis Cares Program - Because life happens, and we've got your back
• Overtime Opportunities: Boost your earnings.
• Paid Vacation and Holidays: Enjoy work-life balance.
• Comprehensive Health Coverage: Medical, Dental, and Vision plans.
• Financial Security: 401(K) participation and Employer Sponsored Life Insurance.
• Career Growth: Open career paths and upward mobility.

What We're Looking For:

• High School Diploma or GED required.
• 3+ years in office management, administration, or operations in manufacturing/industrial settings preferred.
• Prior experience supervising administrative staff, especially in Shipping & Receiving.
• Strong knowledge of inventory control and ability to resolve discrepancies.
• Solid math skills for payroll, reporting, and inventory management.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems.
• Excellent organizational, multitasking, and problem-solving skills to handle priorities and deadlines.
• Strong verbal and written communication to effectively interact with teams, management, customers, and vendors.
• Ability to work independently and collaboratively in a fast-moving environment.
• Detail-oriented mindset for accuracy in payroll, reporting, and administrative functions.
• Familiarity with high-volume or fast-paced industries is a plus.
• Willingness to work extended hours when needed to meet deadlines or support operations.

What You'll Do:

• Manage office organizing operations and procedures, prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks.
• Coordinate with corporate to track invoices, maintain backup records, and ensure timely vendor payments.
• Gather daily end-of-shift documentation for internal and customer reporting requirements.
• Keep management updated by reviewing reports, summarizing data, and identifying trends.
• Coach, counsel, and discipline employees; plan, monitor, and appraise performance.
• Prepare payroll for processing to ensure accurate and timely employee payments.
• Report and maintain production records, inventory documentation, and shipping & receiving manifests.
• Resolve transaction discrepancies and manage carrier no-shows.
• Collect and process proof of delivery for customers as requested.
• Perform daily/weekly reconciliations to prevent pallet inventory variances.
• Support the process of hiring, onboarding, and training office personnel to ensure effective integration into the team and optimal job performance.

Our employees proudly say, "Fidelis CARES!"

In compliance with C.R.S. § 8-5-201(1) and C.R.S. § 8-5-201(2) Fidelis Logistics is committed to sharing all opportunities for promotion to all current employees and the public along with salary compensation ranges and general description of bonuses and other compensation. Fidelis Logistics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our goal is to be a diverse workforce that is representative, at all job levels, all employment is decided on the basis of qualifications, merit and business need.

Background Check Disclosure

By submitting your application for this position, you acknowledge and agree that any offer of employment extended by Fidelis Logistics is contingent upon the successful completion of a background investigation. This background check may include, but is not limited to, verification of your employment history, education, credentials, references, and, where lawful, and criminal.

1. Ban-the-Box / Fair Chance Compliance

   • Fidelis Logistics complies with Federal and State applicable "ban-the-box," fair chance, and related laws, which may restrict inquiries into or the use of criminal records until later in the hiring process or following a conditional offer of employment.
   • A criminal record does not automatically disqualify you from employment; each situation is evaluated on a case-by-case basis in accordance with relevant law.

2. State & Local Requirements

   • Because background check requirements vary by state and municipality, Fidelis Logistics follows all applicable laws governing the type of information we may request, how it may be used, and what disclosures or notices must be provided to you.
   • Where required, additional disclosures or forms will be provided to you or requested from you.

3. Confidentiality

   • Information obtained during the background check process will be collected and used solely for lawful employment purposes. We treat all background check information as confidential and maintain it in compliance with applicable privacy, record-keeping, and data protection laws.

By applying for this position, you acknowledge that you have read and understand this Background Check Disclosure. You also authorize Fidelis Logistics and any authorized third-party agency to conduct the background check as described above, consistent with all relevant federal, state, and local laws.