Bilingual Office Assistant

KREATION HARBOR; Los Angeles (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

Kreation / Self Love is seeking an organized, dependable Bilingual Office Assistant to support daily administrative operations. The ideal candidate communicates clearly, follows through on assignments, and is comfortable using AI tools and office systems to work efficiently.

The role requires fluency in English and Spanish, at least two years of office experience, strong organizational skills, and the ability to manage multiple deadlines while maintaining high accuracy.

Qualifications

• Two+ years of office assistant experience.
• Fluent in English and Spanish (written and spoken).
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and priorities.

Responsibilities

• Manage daily emails and mail.
• Process and track online and special orders.
• Prepare, review, and organize invoices and related paperwork.
• Maintain accurate records, files, and data entry.
• Communicate with stores and track outstanding items until resolution.
• Use AI tools and office systems to assist with correspondence and daily tasks, with accuracy.
• Coordinate with other departments and provide general office support.
• Handle confidential information with discretion.

Skills

Bilingual (English/Spanish)

Organizational skills

Attention to detail

Ability to prioritize

Tools

Email

Spreadsheets

Office software

Job description

Description

Kreation / Self Love is seeking an organized, dependable Bilingual Office Assistant to support daily administrative operations. The ideal candidate communicates clearly, follows through on assignments, and is comfortable using AI tools and office systems to work efficiently.

Requirements

Responsibilities

• Manage daily emails and incoming and outgoing mail.
• Process and track online and special orders.
• Prepare, review, and organize invoices and related paperwork.
• Maintain accurate records, files, and data entry.
• Communicate with stores, follow up on reported issues, and track outstanding items through resolution.
• Use AI tools and office systems to assist with correspondence, organization, and daily tasks, reviewing work for accuracy.
• Coordinate with other departments and provide general office support.
• Handle confidential information with discretion.

Requirements

• Fluent in English and Spanish, both written and spoken.
• At least two years of office assistant experience.
• Strong organizational skills, attention to detail, and follow-through.
• Ability to prioritize assignments and manage multiple deadlines.
• Proficiency with email, spreadsheets, and office software.
• Comfortable learning and using AI tools and new systems.
• Professional communication and problem-solving skills.