Bilingual Multi-Site Office & Facilities Manager

SimplyPMG; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

Panorama Mortgage Group, LLC dba SimplyPMG seeks an Office Administrator to oversee daily operations across U.S. and Mexico locations. You will manage facilities, coordinate executive calendars, and lead cross-location initiatives to maintain compliant, efficient offices.

The role requires strong leadership, strategic planning, and a bilingual (English/Spanish) capability, with a focus on confidentiality and professional interaction with executives and internal teams.

Qualifications

• 5+ years of experience in office administration, including multi-site or regional support.
• Experience managing facilities and vendor relationships.
• Bilingual proficiency in English and Spanish strongly preferred.
• Advanced proficiency in Microsoft Office and office/facilities management systems.
• Strong leadership and team management skills across locations.
• Excellent organizational and project management abilities.
• Ability to manage multi-site operations and competing priorities.
• Strong cross-cultural communication skills.
• Financial acumen and budget management experience.
• High level of professionalism, discretion, and problem-solving ability.

Responsibilities

• Oversee office operations and multi-site facilities across U.S. and Mexico.
• Manage facilities operations, including maintenance, space planning, and vendor services.
• Coordinate with landlords, building management, and service providers for all sites.
• Ensure offices are functional, safe, and aligned with company standards.
• Lead office moves, expansions, and space optimization initiatives.
• Coordinate administrative operations between U.S. and Mexico offices.
• Ensure alignment of processes, policies, and procedures across regions.
• Support cross-border communication and collaboration.
• Manage executive calendars, meetings, and travel arrangements.
• Coordinate company meetings, events, and cross-location initiatives.
• Delegate tasks and monitor performance to ensure service delivery.
• Provide training and support to administrative staff.
• Act as liaison between leadership and administrative teams.
• Safeguard confidential information with discretion.

Skills

Bilingual English/Spanish

Office administration

Multi-site / regional support

Leadership & team management

Project management

Cross-cultural communication

Communication

Financial acumen

Tools

Microsoft Office

Job description

Panorama Mortgage Group, LLC dba SimplyPMG seeks an Office Administrator to oversee daily operations across U.S. and Mexico locations. You will manage facilities, coordinate executive calendars, and lead cross-location initiatives to maintain compliant, efficient offices.

The role requires strong leadership, strategic planning, and a bilingual (English/Spanish) capability, with a focus on confidentiality and professional interaction with executives and internal teams.