Bilingual Maintenance Scheduler & Admin Coordinator

Property Management Company (Long Beach, CA); California (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

Property Management Company (Long Beach, CA) is seeking a Maintenance Operations Coordinator to oversee daily maintenance activities, coordinate with vendors and owners, and dispatch service calls while maintaining accurate records.

The role requires 2–4 years related experience, bilingual capabilities, and strong organizational and communication skills to manage multiple priorities in a fast-paced environment.

Qualifications

• Two to four years related experience or equivalent
• Must be bi-lingual;
• Strong organizational, problem-solving, and analytical skills
• Excellent written and oral communication skills
• Ability to manage priorities and workflow
• Possess a high energy level
• Excellent documentation skills
• Basic knowledge of ventilation/air conditioning, heating, refrigeration, electrical, plumbing, carpentry, painting, and other generally accepted maintenance skills
• Excellent customer service skills
• Commitment to excellence and high standards
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to work independently and as a member of various teams and committees
• Excellent written and oral communication skills
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills.
• Good judgment with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Ability to understand any and all safety requirements and cautions
• Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

Responsibilities

• Open work orders; identify appropriate service provider; monitor service progress.
• Notify supervisor of extraordinary problems.
• Interfaces with staff/managers, vendors and owners to receive information regarding maintenance needs.
• Documents actions by maintaining excellent records.
• Monitors and maintains proper inventory levels
• Maintain key control; assists with invoices
• Work with Property Supervisor to ensure all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations.
• Establishes and maintains professional communication with vendors.
• Schedule workflow with Residents, Vendors, and Property Assistants.
• Keeps up to date on overall activities of vendors, notes communications, identifies problem areas and takes corrective actions.
• Performs other duties as assigned by manager.

Skills

Experience 2-4 yrs

Bilingual

Organizational skills

Communication skills

Multitasking

Documentation skills

Maintenance basics

Customer service

Problem solving

Team collaboration

Safety awareness

Job description

Property Management Company (Long Beach, CA) is seeking a Maintenance Operations Coordinator to oversee daily maintenance activities, coordinate with vendors and owners, and dispatch service calls while maintaining accurate records.

The role requires 2–4 years related experience, bilingual capabilities, and strong organizational and communication skills to manage multiple priorities in a fast-paced environment.