Maintenance Coordinator

North Shore Gardens; Florida; Sur place; USD 25 000 - 36 000; Plein temps

Avantages offerts par ce poste

Commission structure

Medical benefits

Dental benefits

Paid holidays

Vacation time

Training opportunities

Advancement opportunities

Résumé du poste

North Shore Gardens is seeking a Maintenance Coordinator for one of our apartment communities. This full-time role requires organizing and tracking maintenance, serving as the central point of communication among residents, office staff, and vendors.

You will manage work orders, coordinate with technicians and vendors, and maintain preventive maintenance schedules while ensuring safety and compliance. A strong organizational focus and customer-service mindset are essential.

Qualifications

• Experience in property management, maintenance coordination, or related administrative role.
• Strong computer skills with property management software and office suites.
• Excellent organizational and multitasking abilities with clear communication.

Responsabilités

• Receive, enter and prioritize resident work orders using property management software.
• Assign work orders to maintenance technicians based on priority and workload.
• Monitor progress and ensure timely completion of tasks.
• Close out completed work orders with notes, labor, and materials.
• Track make-readies to ensure units are rent-ready by move-in dates.
• Coordinate with management and supervisors on priorities and staffing.
• Communicate with residents regarding work order status professionally.

Connaissances

Property management

Maintenance coordination

Administrative support

Strong communication

Time management

Outils

Property management software

Microsoft Office/Google Workspace

Mobile work order apps

Description du poste

Property Management is presently accepting resumes for a full-time Maintenance Coordinator for one of our apartment communities. This is an excellent opportunity to join a growing and dynamic company with a broad future and a promote-from-within company culture.

We are seeking polished, organized and professional team members with strong administrative and communication skills, a working knowledge of maintenance operations, and a commitment to apply their very best in a fast-moving environment that rewards your efforts. Through training, coaching and continued education, we develop our team members to become the best in the industry!

In addition to a competitive hourly salary, we offer a generous commission structure, full medical and dental benefits, paid holidays, vacation time, continued training, advancement opportunities and much more!

General Summary

Under the immediate supervision of the Community Manager, and working closely with the Maintenance Supervisor, the Maintenance Coordinator is responsible for organizing, scheduling and tracking all maintenance activity at an apartment community. This role serves as the central point of communication between residents, the office team, maintenance staff and outside vendors.

Essential Job Duties And Responsibilities

• Receive, enter and prioritize resident work orders through the property management software
• Assign work orders to maintenance technicians based on priority, skill set and workload
• Monitor work order progress and ensure completion within established timeframes
• Review completed work orders for accuracy and close them out in the system, including notes, labor and materials used
• Track and schedule make-readies to ensure units are rent-ready by move-in dates
• Coordinate with the Community Manager and Maintenance Supervisor on projects, priorities and staffing needs
• Communicate with residents regarding work order status, scheduled entries and follow-ups in a professional, customer-focused manner
• Schedule, coordinate and follow up with outside vendors and contractors; obtain quotes and verify work is completed
• Maintain the preventative maintenance calendar and ensure tasks are scheduled and documented
• Manage parts and supply inventory, place orders, and track purchase orders and invoices
• Generate and review reports on work order volume, completion times and open items
• Maintain accurate maintenance records, warranties, equipment logs and compliance documentation
• Route after-hours emergency calls and coordinate on-call response as needed
• Assist with basic maintenance tasks (e.g. minor repairs, light fixtures, filter changes) when needed
• Comply with safety regulations and maintain organized records and work areas
• Complete other tasks as directed and assigned

Qualifications

• Previous experience in property management, maintenance coordination, or a related administrative role preferred
• Strong computer skills, including property management software, Microsoft Office/Google Workspace, and mobile work order apps
• General knowledge of maintenance systems (plumbing, electrical, HVAC, appliances) to accurately triage and assign requests
• Excellent organizational, time management and multitasking skills
• Strong written and verbal communication skills
• Ability to work flexible hours as needed