[Bilingual Korean] Executive Assistant

HSAD North America; Englewood Cliffs (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

HS Ad North America is seeking an executive assistant to support the President in our New Jersey office. This role requires proactive problem-solving, discretion, and strong organizational skills to keep day-to-day operations running smoothly.

The ideal candidate will manage calendars, prepare reports, coordinate travel, and assist with events, partnering with the administrative team to maintain a professional and efficient office environment.

Qualifications

• Bachelor’s degree and 2+ years of relevant experience in a similar role.
• Ability to maintain confidentiality and discretion.
• Strong written and verbal communication skills.
• Excellent time management and multitasking abilities.
• Proficiency in Google Suite, Mac, and Microsoft Outlook.

Responsibilities

• Manage executive calendar and day-to-day operations for the President.
• Prepare agendas, presentations and reports as needed.
• Book travel arrangements and create detailed itineraries for business travelers.
• Support office improvements and coordinate with administrative team.
• Plan and support events and special projects as needed.

Skills

Time management

Multitasking

Attention to detail

Interpersonal skills

Written and verbal communication

Google Suite

Mac

Microsoft Outlook

Discretion and confidentiality

Relationship building

Education

Bachelor’s degree

2+ years experience in executive support

Tools

Google Suite

Mac

Microsoft Outlook

Job description

HS Ad North America is a full-service in-house advertising agency serving the LG Electronics network on a global level with offices in Seoul, New Jersey, Los Angeles, Toronto, Beijing, Shanghai, Tokyo, Bangkok, New Delhi, London, Dusseldorf, Moscow, Kiev, Sao Paulo, Dubai and Sydney. We manage brand communications across a wide variety of product categories from television and home entertainment, to appliances, phones, and more. We’re growing fast with a fun, collegial atmosphere, and can-do attitude.

We are seeking an executive assistant to our President in our New Jersey office to provide ongoing administrative support. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal individual will have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to wear many different hats as you will help keep things running smoothly and efficiently day to day.

MAIN RESPONSIBILITIES:

• Provide sophisticated calendar management to ensure day-to-day operations run smoothly
• Prepare agendas, presentations and reports as needed
• Partner with the administrative team to manage requests and suggestions for office improvements and ensure timely resolution
• Book travel arrangements and create detailed itineraries for the presidents and guests traveling for business trips
• Ensure office is presentable and professional at all times
• Provide support and partner in the planning of variety of events and special projects as needed

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Bachelor’s degree and 2+ years of relevant experience in a similar role
• Strong ability to execute work with a diversity, equity, and inclusion lens
• Exercise professional discretion
• Excellent time management skills, ability to multitask and prioritize
• Exceptional organizational skills and impeccable attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
• Highly resourceful team-player with ability to also be extremely effective independently
• Demonstrated ability to meet deadlines in a fast paced environment
• Proven ability to be adaptable to various competing demands, and demonstrate the highest level of customer/client service
• Strong communication skills and a can-do attitude
• Proficient in Google Suite, Mac and Microsoft Outlook
• Ability to build and develop partnerships