Bilingual HR Coordinator

City Personnel, Inc.; Providence (RI); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Extended interview hours 7am-7pm

Job summary

City Personnel, Inc. in Providence, RI is seeking a Bilingual HR Coordinator to support payroll, recruiting, and the full employee lifecycle.

You will maintain HRIS records, assist with onboarding, changes, and offboarding, and help ensure accurate, confidential personnel files. You’ll coordinate interviews, process payroll data, and respond professionally to employee inquiries, with a focus on accuracy and service.

Qualifications

• Minimum 2 years of experience in HR coordination or administration.
• Bilingual in English and Spanish required.
• Strong organizational skills and ability to manage multiple priorities while maintaining confidentiality.
• Proficiency in Microsoft Office; experience with ADP or similar HRIS/ATS/payroll systems preferred.

Responsibilities

• Maintain accurate employee records in the HRIS and support the full employee lifecycle—onboarding, job changes, and offboarding—including offer letters, verification letters, and policy documentation.
• Support bi-weekly/semi-monthly payroll processing, reviewing timekeeping data, PTO balances, deductions, and pay adjustments for accuracy.
• Coordinate interview scheduling and conduct initial candidate screenings, partnering closely with hiring managers throughout the recruitment process.
• Maintain candidate records in the ATS, support job postings, and assist with offer letters and onboarding readiness (background checks, system setup, new hire communication).
• Respond to employee inquiries on HR policies and payroll matters professionally and confidentially, and help coordinate employee engagement activities and HR reporting/audits.

Skills

Bilingual English/Spanish

Payroll coordination

HRIS/ATS experience

Excel proficiency

Attention to detail

Tools

ADP

HRIS

ATS

Job description

Ready to keep an organization's people operations running like clockwork? A mission-driven nonprofit in Providence, RI is looking for an experienced Bilingual HR Coordinator to support payroll, recruiting, and the full employee lifecycle. You'll be the organized, detail-oriented backbone of the HR function—helping ensure every employee has a smooth, professional experience from hire to offboarding.

Compensation & Highlights:

• Compensation: $25 per hour
• Contract-to-permanent
• Location: Providence, RI

Responsibilities of the Bilingual HR Coordinator:

• Maintain accurate employee records in the HRIS and support the full employee lifecycle—onboarding, job changes, and offboarding—including offer letters, verification letters, and policy documentation.
• Support bi-weekly/semi-monthly payroll processing, reviewing timekeeping data, PTO balances, deductions, and pay adjustments for accuracy.
• Coordinate interview scheduling and conduct initial candidate screenings, partnering closely with hiring managers throughout the recruitment process.
• Maintain candidate records in the ATS, support job postings, and assist with offer letters and onboarding readiness (background checks, system setup, new hire communication).
• Respond to employee inquiries on HR policies and payroll matters professionally and confidentially, and help coordinate employee engagement activities and HR reporting/audits.

Qualifications of the Bilingual HR Coordinator:

• Minimum 2 years of experience in HR coordination or administration; generalist background preferred.
• Bilingual in English and Spanish required.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities while maintaining strict confidentiality.
• Proficiency in Microsoft Office (especially Excel); experience with ADP or similar HRIS/ATS/payroll systems preferred.

Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request.