Bilingual HR Coordinator

Pregis LLC; Elgin (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

Qualifications

• 1-3 years of HR experience required.
• Bilingual Spanish/English required.
• Associates degree or equivalent education.
• Experience with HRIS and benefits administration preferred.

Responsibilities

• Onboarding and offboarding: prepare offer letters, organize orientations, collect tax forms, process exit paperwork.
• Records & HRIS management: update personnel files and submit status changes to payroll.
• Benefits administration: answer benefits questions, guide open enrollment, assist with vendor billing reconciliation.
• Employee support: serve as the first point of contact for policy questions and day-to-day requests.
• Compliance & reporting: track training, assist audits, and generate basic workforce reports.
• Assist with performance reviews and training materials.
• Maintain confidentiality of employee records and adhere to HR processes and employment laws.

Skills

Bilingual Spanish/English

HRIS

Recruiting support

Onboarding

Records management

Benefits coordination

Compliance tracking

Employee relations

Payroll coordination

Communication

Education

Associates Degree or equivalent

Tools

Workday

BambooHR

Rippling

Ceridian Dayforce

Job description

Job Title: Bilingual HR Coordinator

Classification: SNE

Reports To: HR Manager

Department: HR Department

Summary of Job

The Bilingual (Spanish/English) Human Resources Coordinator (HRC) manages the daily operations and administrative tasks of the Elgin & Aurora plants. They handle recruiting support, new hire onboarding, employee record maintenance, benefits coordination, and compliance tracking, acting as the main point of contact for personnel questions.

Essential Functions and Responsibilities

• Onboarding & Offboarding: Prepare offer letters, run new hire orientations, collect required tax forms, and process exit paperwork.
• Records & HRIS Management: Update personnel files and submit employee status changes to our payroll department.
• Benefits Administration: Answer benefit and retirement plan questions, guide open enrollment, and assist with vendor billing reconciliation.
• Employee Support: Serve as the first point of contact for employee policy questions and day-to-day requests.
• Compliance & Reporting: Track mandatory training, assist with internal audits, and generate basic workforce reports.
• Prepare materials and help organize employee performance reviews.
• Present any new or additional training materials to employees.
• Foster positive employee relations and work to solve any employee issues that surface.
• Make sure all employee records are filed correctly and kept confidential.
• Abide by company-enforced HR processes and current employment laws and regulations.
• Under the leadership of the HR Manager, be a vital source of human resources information
  • Clear Communication: Answering staff questions and writing professional emails.
  • Active Listening: Hearing employee concerns with empathy and discretion.
  • Scheduling candidate interviews and assisting with onboarding.
  • Treating internal employees as valued clients.
  • Organizational & Problem-Solving Skills.
  • Multitasking: Juggling recruitment tracking, training schedules, and meetings simultaneously.
  • Scheduling: Managing calendars, performance review timelines, and orientation sessions.
  • Adaptability: Learning new office or remote collaboration tools quickly.
  • Conflict Resolution: Troubleshooting unexpected daily workplace issues.
  • HRIS proficiency: Using software like Workday, BambooHR, or Rippling for data entry. Ceridian Dayforce a plus.
  • Records Management: Maintaining accurate digital and physical personnel files while adhering to privacy rules.
  • Payroll & Benefits Basics: Processing timekeeping, leave balances, and insurance paperwork.
  • Compliance Knowledge: Knowing basic labor laws like I-9 verification, FMLA, or local ordinances.

Environment

• Exposure to moving equipment.
• Office environment
• Noise may exceed 85dB+
• Personal Protective Equipment required

Physical Characteristics

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Education and Experience

• Associates Degree or its equivalent combination of education and experience.
• 1-3 years of related human resources experience.
• Bilingual Spanish/English required.

Affirmative Action/EEO Statement/Inclusion

We offer equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.We support inclusion and believe in welcoming a collective sum of individual differences, thoughts, traits, and characteristics to represent Pregis' culture and achievements.

Visit us at www.pregis.com for more information about Pregis LLC

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