Bilingual HR Assistant & Front Desk Specialist

BPM LLP; California (MO); On-site; USD 29,000 - 33,000; Full time

Job summary

Price Transfer is seeking an HR Assistant & Back-Up Receptionist to support the HR team and act as the welcoming face in the Main Corporate Lobby. Bilingual English/Spanish skills are required, and the role includes front desk coverage, HR digitalization, and administrative support across departments.

Located near the ports of Los Angeles and Long Beach, Price Transfer operates multiple facilities in Southern California.

Qualifications

• Minimum 2 years of administrative or receptionist experience.
• One to 2 years' experience in HR preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS systems (ADP preferred)

Responsibilities

• Serve as back-up to the Main Receptionist for daily lunch/break coverage and full-day absences
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required
• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements
• Clean, organize, and maintain HR storage rooms and document retention systems
• Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
• Assist in maintaining and updating centralized training records
• Enter employee and temporary data into HRIS systems (ADP or other platforms) as assigned
• Assist with employee badge creation and troubleshooting
• Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
• Support temporary staffing coordination and documentation as assigned
• Maintain compliance logs (as assigned)
• Assist with multiple calendar management and coordination

Skills

Bilingual (English/Spanish)

Job description

Price Transfer is seeking an HR Assistant & Back-Up Receptionist to support the HR team and act as the welcoming face in the Main Corporate Lobby. Bilingual English/Spanish skills are required, and the role includes front desk coverage, HR digitalization, and administrative support across departments.

Located near the ports of Los Angeles and Long Beach, Price Transfer operates multiple facilities in Southern California.