Bilingual HR Admin Coordinator - Hybrid

FirstService Residential; Town of Florida (NY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Time off benefits

401k with company match

Job summary

FirstService Residential in Florida is seeking a Human Resources Administrative Support professional to assist the HR function in a hybrid role, able to work between our Boca Raton or Miami offices. The role requires bilingual English and Spanish and a focus on accuracy, service, and confidentiality.

Responsibilities include answering phones, processing HRIS entries, supporting recruitment, background checks, new hire orientation, and maintaining employee files in line with policies and

Qualifications

• High School diploma or equivalent with 1–2 years of HR experience.
• Ability to handle confidential information with integrity.
• Strong organizational, multi-tasking, and deadline-driven work skills.
• Proficient with Windows and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.
• Assist with opening and maintaining job requisitions via the HRIS software.
• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.
• Process background verifications and drug screenings.
• Enter and maintain new hire information in the HRIS software.
• Schedule and assist with new hire orientation.
• Create and maintain employee personnel files in line with company policies and government regulations.
• Maintain and update I9 re-verifications and driving records as required.
• May assist with the preparation and handling of new hire and/or termination paperwork and files.
• Assist with HR related special projects

Skills

Bilingual English and Spanish

Excellent customer service

Strong verbal and written skills

Detail oriented and organized

Education

High School diploma or equivalent

Tools

Windows

Microsoft Office (Word, Excel, PowerPoint, Outlook)

HRIS software

Job description

FirstService Residential in Florida is seeking a Human Resources Administrative Support professional to assist the HR function in a hybrid role, able to work between our Boca Raton or Miami offices. The role requires bilingual English and Spanish and a focus on accuracy, service, and confidentiality.

Responsibilities include answering phones, processing HRIS entries, supporting recruitment, background checks, new hire orientation, and maintaining employee files in line with policies and