Bilingual TA Coordinator — Hybrid HR Admin

FirstService Residential; Boca Raton (FL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

FirstService Residential is seeking an HR administrative professional to provide support across the Human Resources function in a hybrid role based in Boca Raton, FL, with option for Miami office. The position requires bilingual English and Spanish communication.

Responsibilities include handling calls, supporting recruitment, maintaining HRIS data, processing background checks, orientation support, and maintaining employee files in line with policies and regulations.

Qualifications

• High School diploma and 1–2 years of HR experience or equivalent.
• Maintain workflow and meet schedules; notify supervision of problems.
• Strong integrity and ethics.
• Stay updated on developments, policies, and regulatory guidelines.
• Excellent customer service and communication.
• Detail oriented with strong organizational and multitasking skills.

Responsibilities

• Answer incoming telephone calls and greet candidates, assist with related routine inquiries, prepare letters and mailings.
• Assist with opening and maintaining job requisitions via the HRIS software.
• Support the recruitment process. Assist with sourcing candidates, letters and mailings and maintaining proper documentation.
• Process background verifications and drug screenings.
• Enter and maintain new hire information in the HRIS software.
• Schedule and assist with new hire orientation.
• Create and maintain employee personnel files in line with company policies and government regulations.
• Maintain and update I-9 re-verifications and driving records as required.
• May assist with the preparation and handling of new hire and/or termination paperwork and files.
• Assist with HR related special projects

Skills

Bilingual English/Spanish

Excellent customer service

Excellent verbal and written comms

Detail oriented

Strong organizational and multitasking

Work with confidential information

Meet deadlines under pressure

Strong administrative background

Education

High School diploma or equivalent

Tools

HRIS software

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

FirstService Residential is seeking an HR administrative professional to provide support across the Human Resources function in a hybrid role based in Boca Raton, FL, with option for Miami office. The position requires bilingual English and Spanish communication.

Responsibilities include handling calls, supporting recruitment, maintaining HRIS data, processing background checks, orientation support, and maintaining employee files in line with policies and regulations.