Bilingual HR & Admin Coordinator - HCBS EVV Scheduler

Integrative Behavioral Homecare; Philadelphia (Philadelphia County); On-site; USD 25,000 - 28,000; Part time

Job summary

Integrative Behavioral Homecare in Philadelphia, PA seeks an Administrative & Human Resources Coordinator to manage HR lifecycle, office operations, and serve as the HHAeXchange administrator, ensuring EVV and Medicaid workflows align with OLTL/HCBS requirements. The role includes field visits one day per week to assist Spanish-speaking clients through PA HCBS enrollment.

Candidates should have 2–3 years in HR/office management, a degree in HR/Healthcare Administration, and bilingual

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred; equivalent work experience considered.
• Minimum 2-3 years of experience in Human Resources and/or office management, preferably within home care, HCBS, or another healthcare setting.
• Hands-on experience with HHAeXchange or a comparable EVV/scheduling platform strongly preferred.
• Familiarity with PA OLTL, HCBS waiver programs, and Medicaid home care regulations preferred.
• Working knowledge of the PA HCBS application process, the Independent Enrollment Broker (IEB), Level of Care determination, and Medicaid financial eligibility requirements for Personal Assistance Services (PAS).
• Bilingual fluency in Spanish and English required, to guide Spanish-speaking clients through the enrollment and application process in the field.

Responsibilities

• Oversee daily office operations, supplies, vendor relationships, and general administrative workflow.
• Serve as a point of contact for clients, caregivers, families, and referral sources by phone and in person.
• Maintain organized filing systems (physical and electronic) for personnel, client, and compliance records.
• Support preparation for state audits, licensure surveys, and quality assurance reviews.
• Assist leadership with policy development, procedure documentation, and staff communications.
• Manage full-cycle recruitment for HHAs, Direct Care Workers, and administrative staff.

Skills

Bilingual Spanish-English

Strong organizational skills

Excellent verbal and written communic.

HIPAA compliance discretion

Education

Associate's or Bachelor's degree in HR/Business/Healthcare Administration

Tools

HHAeXchange

Microsoft Office

Job description

Integrative Behavioral Homecare in Philadelphia, PA seeks an Administrative & Human Resources Coordinator to manage HR lifecycle, office operations, and serve as the HHAeXchange administrator, ensuring EVV and Medicaid workflows align with OLTL/HCBS requirements. The role includes field visits one day per week to assist Spanish-speaking clients through PA HCBS enrollment.

Candidates should have 2–3 years in HR/office management, a degree in HR/Healthcare Administration, and bilingual