Bilingual HR Admin

4M Building Solutions; Granite City (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

4M Building Solutions in Granite City is looking for an HR Administrator who will manage employee data, ensure compliance with labor regulations, and support the HR team with various functions. Candidates should be bilingual in English and Spanish, have a degree in Human Resources, and possess strong analytical and problem-solving skills. This role involves conducting audits, managing employee relations, and facilitating communication within the organization. The position emphasizes organizational skills and attention to detail.

Qualifications

• Bilingual in English and Spanish is mandatory.
• Experience in human resources preferred.
• Excellent analytical skills for problem-solving.

Responsibilities

• Provide excellent internal and external customer service.
• Assist HR Team with benefits enrollment.
• Conduct audits of payroll and HR tracking.

Skills

Bilingual (English and Spanish)

Excellent written and verbal communication skills

Analytical and problem-solving skills

Organizational skills and attention to detail

Proficient in Microsoft Office Suite

Ability to multi-task

Maintain confidentiality

Time management

Education

Bachelor’s degree in Human Resources or related field

Two years of human resource experience

SHRM-CP or SHRM-SCP preferred

Job description

Job Summary

We are looking for a candidate with exceptional interpersonal skills for this position. The HR Administrator is responsible for collecting and analyzing employee data, ensuring employee files are organized and updated per company procedures, and advising management on issues regarding labor relations, among other duties.

Moreover, the HR Administrator will need to have extensive knowledge of employment law and adhere to company and industry regulations at all times. The HR Administrator will report directly to the VP of Human Resources.

Responsibilities

• Provide excellent internal and external customer service.
• Assist HR Team with benefits enrollment and recruiting.
• Receive, sort & distribute mail and shipments.
• Assist in planning company events from start to finish.
• Conduct audits of various payroll and HR tracking and procedures.
• Assist HR Team with various research projects and/or special projects.
• Schedule conference calls, meetings and maintain HR calendar.
• Schedule conferences and special events by reserving facilities at hotels and/or restaurants.
• Make photocopies, fax documents, file, compose letters, and prepare mailings and other correspondence.
• Offer counseling services to employees.
• Compile and analyze both internal and external information to prepare compliance audit data.
• Perform employee background checks and verify information.
• Collect and coordinate internal compliance data with other departments to support said departments.
• Collect and analyze employee hiring paperwork.
• Answer questions regarding regulations to help others understand.
• Organize and update employee files.
• Adhere to regulatory standards.
• Liaise between employees and management.
• Manage employee complaints.
• Address work grievances.
• Travel to other regional offices to perform Hiring Process audits as needed.
• Discreetly handle sativen employee reports or information.

Required Skills and Abilities

• Must be bilingual (English and Spanish)
• Excellent written and verbal communication skills.
• Excellent analytical and problem‑solving skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software.
• Be highly organized, have the ability to multi‑task, and shift smoothly between numerous projects based on priority.
• Maintain confidentiality, stay open to ideas, exhibit willingness to try new things, and assist co‑workers.
• Speak clearly and persuasively in positive or negative situations while maintaining a positive attitude.
• Edit and proofread correspondence, and present information effectively.
• Prioritize and plan work activities with little to no supervision, use time efficiently and develop realistic action plans.
• Adapt to changes in the work environment, manage competing demands, and handle frequent change, delays, or unexpected events.
• Be consistently at work and on time, follow instructions, respond to management direction, and seek feedback to improve performance.
• Work in teams or alone with little to no supervision.
• Actively promote and personally observe safety.

Education and Experience

• Bachelor’s degree in Human Resources or related field required.
• Two years of human resource experience is preferred.
• SHRM-CP or SHRM-SCP preferred.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.