Bilingual HR Admin

4M Building Solutions; Collinsville (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

4M Building Solutions in Collinsville, Illinois, is seeking an HR Administrator who excels in interpersonal communication and organization. The ideal candidate will assist with recruiting, manage employee relations, conduct audits, and ensure compliance with regulations. A Bachelor’s degree in Human Resources and bilingual skills in English and Spanish are required, alongside a strong problem-solving ability and adaptability. The role involves maintaining employee files and supporting various HR functions.

Qualifications

• Must possess excellent analytical and problem-solving skills.
• Capable of managing multiple projects with priority.
• Maintain confidentiality and promote safety.

Responsibilities

• Provide excellent internal and external customer service.
• Assist HR Team with benefits enrollment and recruiting.
• Liaise between employees and management.
• Conduct audits of payroll and HR tracking.
• Organize and update employee files.

Skills

Bilingual (English and Spanish)

Excellent written and verbal communication skills

Analytical skills

Organizational skills

Proficient in Microsoft Office Suite

Education

Bachelor’s degree in Human Resources or related field

Two years of human resource experience

Job description

Job Summary

We are looking for a candidate with exceptional interpersonal skills for this position. The HR Administrator is responsible for collecting and analyzing employee data, ensuring employee files are organized and updated per company procedures, and advising management on issues regarding labor relations, among other duties.

Moreover, the HR Administrator will need to have extensive knowledge of employment law and adhere to company and industry regulations at all times. The HR Administrator will report directly to the VP of Human Resources.

Responsibilities

• Provide excellent internal and external customer service.
• Assist HR Team with benefits enrollment and recruiting.
• Receive, sort & distribute mail and shipments.
• Assist in planning company events from start to finish.
• Conduct audits of various payroll and HR tracking and procedures.
• Assist HR Team with various research projects and/or special projects.
• Schedule conference calls, meetings and maintain HR calendar.
• Schedule conferences and special events by reserving facilities at hotels and/or restaurants.
• Make photocopies, fax documents, file, compose letters, and prepare mailings and other correspondence.
• Offer counseling services to employees.
• Compile and analyze both internal and external information to prepare compliance audit data.
• Perform employee background checks and verify information.
• Collect and coordinate internal compliance data with other departments to support said departments.
• Collect and analyze employee hiring paperwork.
• Answer questions regarding regulations to help others understand.
• Organize and update employee files.
• Adhere to regulatory standards.
• Liaise between employees and management.
• Manage employee complaints.
• Address work grievances.
• Travel to other regional offices to perform Hiring Process audits as needed.
• Discreetly handle sativen employee reports or information.

Required Skills and Abilities

• Must be bilingual (English and Spanish)
• Excellent written and verbal communication skills.
• Excellent analytical and problem‑solving skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software.
• Be highly organized, have the ability to multi‑task, and shift smoothly between numerous projects based on priority.
• Maintain confidentiality, stay open to ideas, exhibit willingness to try new things, and assist co‑workers.
• Speak clearly and persuasively in positive or negative situations while maintaining a positive attitude.
• Edit and proofread correspondence, and present information effectively.
• Prioritize and plan work activities with little to no supervision, use time efficiently and develop realistic action plans.
• Adapt to changes in the work environment, manage competing demands, and handle frequent change, delays, or unexpected events.
• Be consistently at work and on time, follow instructions, respond to management direction, and seek feedback to improve performance.
• Work in teams or alone with little to no supervision.
• Actively promote and personally observe safety.

Education and Experience

• Bachelor’s degree in Human Resources or related field required.
• Two years of human resource experience is preferred.
• SHRM-CP or SHRM-SCP preferred.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.