Bilingual Front Desk & Scheduling Coordinator

Jennings & Fulton Ltd; Las Vegas (NV); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Job summary

Jennings & Fulton Ltd in Las Vegas is seeking an administrative assistant to welcome guests and screen calls while managing attorney calendars in a fast-paced office environment.

The role requires strong English and Spanish communication, excellent organization, and proficiency with Word, Excel, Outlook, and Adobe Acrobat. You will handle filing, mail distribution, document routing, and support other staff as needed, with reliability, punctuality, and attention to detail.

Qualifications

• Open to training on basic tasks.
• Fluent in English & Spanish.
• Must be organized and able to calendar multiple events.
• Ability to screen and route phone calls to the appropriate person.
• Knowledge of Word, Excel, Outlook, and Adobe Acrobat.
• Must be reliable with dependable transportation (attendance is important).
• High attention to detail and ability to multi-task.
• Excellent verbal and written communication skills.

Responsibilities

• Answer multi-line telephone system in a polite and professional manner; take detailed messages as needed.
• Greet guests and clients in person or by phone, directing inquiries when needed.
• Efficiently manage attorneys' schedules; calendar calls, meetings, and deadlines.
• Develop and maintain filing systems (hard copy and/or digital) in an organized manner.
• Sort and distribute incoming and outgoing mail.
• Pickup and drop-off documents as needed.
• Assist attorneys and office staff with other administrative duties.

Skills

Bilingual English/Spanish

Calendar management

Organization

Communication

Education

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

Jennings & Fulton Ltd in Las Vegas is seeking an administrative assistant to welcome guests and screen calls while managing attorney calendars in a fast-paced office environment.

The role requires strong English and Spanish communication, excellent organization, and proficiency with Word, Excel, Outlook, and Adobe Acrobat. You will handle filing, mail distribution, document routing, and support other staff as needed, with reliability, punctuality, and attention to detail.