Bilingual Front Desk & Administrative Operations Specialist

GibbyGroup, LLC; Burley (ID); On-site; USD 32,000 - 42,000; Full time

Job summary

GibbyGroup, LLC is seeking a friendly Receptionist to greet visitors, manage front desk operations, and provide administrative support across departments in Burley, Idaho. The role requires bilingual Spanish/English communication and you will handle mail, scheduling, data entry, and office coordination.

The ideal candidate is highly organized, customer-focused, proactive, and capable of handling multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2–5 years in receptionist or office management is preferred.
• Experience in a professional office and supporting multiple departments.

Responsibilities

• Greet visitors, customers, vendors, and applicants professionally.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail and packages.
• Prepare outgoing mail and coordinate shipping via UPS/FedEx.
• Assist with document prep, data entry, scanning, copying, and filing.
• Keep conference rooms organized and ready for meetings.
• Provide admin support to executives and department managers.
• Assist with company communications and announcements.
• Maintain directories and organizational information.
• Support events, training sessions, and company meetings.
• Assist HR with administrative projects.
• Coordinate vendors, deliveries, and service providers.
• Track office expenses and assist with budgeting.
• Identify opportunities to improve office efficiency.
• Assist departments with special projects.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Confidentiality

Problem-solving

MS Office

Office equipment

Multitasking

Bilingual Spanish/English

Education

High school diploma

GED

Associate degree

Administrative education

Tools

Outlook

Word

Excel

PowerPoint

Job description

GibbyGroup, LLC is seeking a friendly Receptionist to greet visitors, manage front desk operations, and provide administrative support across departments in Burley, Idaho. The role requires bilingual Spanish/English communication and you will handle mail, scheduling, data entry, and office coordination.

The ideal candidate is highly organized, customer-focused, proactive, and capable of handling multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.