Bilingual Front Desk & Admin Specialist

Moore; Tulsa (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

Moore is seeking a courteous receptionist/administrative assistant in Tulsa, OK to manage the front desk, greet visitors, and support daily office operations. The role requires handling multi-line phones, coordinating appointments, and assisting with general administrative duties to ensure a smooth workflow.

Ideal candidates will be fluent in English and Spanish, able to manage multiple tasks efficiently, maintain a professional appearance, and contribute positively to a collaborative team

Qualifications

• High School Diploma or equivalent.
• 2-3 years of relevant office experience preferred.
• Bilingual in English and Spanish is required.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer front desk phone and route to correct personnel.
• Schedule appointments for staff or executives.
• Maintain security via visitor logbook and restricted areas.
• Prepare meeting and training rooms for events.
• Deliver mail and packages to designated recipients.
• Maintain office supply inventory and reorder as needed.
• Coordinate catering events when requested.
• Keep a professional dress and demeanor at all times.
• Handle miscellaneous clerical tasks such as copying, faxing, and note-taking.

Skills

Customer service

Communication

Time management

Attention to detail

Multi-tasking

Interpersonal skills

Phone skills

Education

High School Diploma or equivalent

Tools

MS Office

Word

Excel

Outlook

Job description

Moore is seeking a courteous receptionist/administrative assistant in Tulsa, OK to manage the front desk, greet visitors, and support daily office operations. The role requires handling multi-line phones, coordinating appointments, and assisting with general administrative duties to ensure a smooth workflow.

Ideal candidates will be fluent in English and Spanish, able to manage multiple tasks efficiently, maintain a professional appearance, and contribute positively to a collaborative team