Bilingual Finance Assistant (Immigration Law Firm)

Robert M Bell PA; Florida; On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

401(k) matching

Dental insurance

Vision insurance

Job summary

The Law Offices of Robert M. Bell, P.A. in Hollywood, Florida is seeking a highly organized Finance Assistant to support four attorneys under the Finance Manager.

The role covers client communication, contracts, accounts receivable, payment processing, and general admin tasks on-site. Responsibilities include preparing proposals, managing payment plans, maintaining financial records, and coordinating with attorneys and paralegals.

Qualifications

• Fluency in English and Spanish, both written and spoken.
• Strong customer service skills with clients in person, video, and by phone.
• Experience with financial administration, AR, billing or related admin work.
• Excellent organization, numerical accuracy, confidentiality and follow-through.
• Willingness to learn firm-specific procedures and use digital files.

Responsibilities

• Meet clients in person/Zoom/phone to review proposals and explain terms.
• Prepare contracts, retainer docs and amendments; track signatures.
• Set up payment plans, collect payments, issue receipts; handle declines.
• Maintain client balances and cash logs; flag discrepancies for approvals.
• Monitor 60–90 day AR; send notices, calls, emails, text reminders.
• Verify balances and financial clearance before mailing/submitting cases.
• Organize digital/physical case files and coordinate handoffs with attorneys.
• Make bank deposits and maintain deposit records and reconciliations.
• Provide front desk coverage as needed.

Skills

Bilingual English/Spanish

Customer service

Accounts receivable

Billing

Payment processing

Organization

Attention to detail

Tools

Microsoft Office

Zoom

Case management software

Payment systems

Job description

The Law Offices of Robert M. Bell, P.A. in Hollywood, Florida is seeking a highly organized Finance Assistant to support four attorneys under the Finance Manager.

The role covers client communication, contracts, accounts receivable, payment processing, and general admin tasks on-site. Responsibilities include preparing proposals, managing payment plans, maintaining financial records, and coordinating with attorneys and paralegals.