Bilingual Executive & Project Admin VA — Remote Support

20four7va; United States; Remote; USD 36,000 - 55,000; Full time

Benefits offered by this job

Competitive rates

Weekly payments

Free training

Upskilling

Support and guidance

Job summary

20four7VA is seeking an experienced executive assistant to support the owner with calendar management, scheduling, and documentation. You will attend virtual meetings, take precise notes, and track action items for follow-ups, while maintaining professional communications and efficient data entry in the project system.

You will also assist with submittals, project paperwork, and repetitive admin tasks, collaborating with the Project Manager to keep operations smooth and on schedule.

Qualifications

• Experience as an executive assistant or back-office support.
• Strong data-entry and documentation skills.
• Calendar and meeting-management experience.
• Excellent written English and English-Spanish communication.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn proprietary software and recurring workflows.

Responsibilities

• Manage calendars, appointments, reminders and priorities for the owner.
• Attend virtual meetings and take detailed, organized notes.
• Track action items and follow-ups from meetings.
• Enter production-report data into the project-tracking system.
• Assist with submittals and project documentation.
• Send professional emails and routine project communications.
• Support the Project Manager with repetitive administrative tasks.

Skills

Executive support

Data-entry

Calendar management

English-Spanish communication

Office productivity tools

Tools

Microsoft Office

Google Workspace

Job description

20four7VA is seeking an experienced executive assistant to support the owner with calendar management, scheduling, and documentation. You will attend virtual meetings, take precise notes, and track action items for follow-ups, while maintaining professional communications and efficient data entry in the project system.

You will also assist with submittals, project paperwork, and repetitive admin tasks, collaborating with the Project Manager to keep operations smooth and on schedule.