Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

Mangone Law Firm; Morristown (NJ); Remote; USD 50,000 - 70,000; Full time

Job summary

A prestigious U.S.-based law firm is seeking a proactive Bilingual Executive Assistant to support the CEO in a fully remote role. The ideal candidate will have exceptional organizational skills, bilingual proficiency in English and Spanish, and the ability to manage multiple tasks in a fast-paced environment. This position offers competitive compensation and the flexibility of remote work while requiring occasional travel.

Benefits

Competitive compensation

Work remotely

Flexibility with opportunities for travel

Qualifications

• At least 1 year of experience as an Executive or Personal Assistant.
• Must have proficiency in English and Spanish.
• Experience in legal or corporate environment preferred.

Responsibilities

• Manage and coordinate the CEO’s calendar.
• Draft, proofread, and translate documents.
• Arrange complex travel itineraries.

Skills

Organizational skills

Time-management

Communication in English

Communication in Spanish

Problem-solving

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

About the Role:

We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.

The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.

Key Responsibilities:

• Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings and appointments.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Handle sensitive and confidential information with professionalism.
• Draft, proofread, and translate emails, reports, and other documents in both English and Spanish.
• Prepare presentations, reports, and business materials as needed.
• Organize and maintain digital files for quick and efficient access.
• Conduct research on legal and business topics as required.
• Arrange and coordinate complex travel itineraries, including flights and accommodations.
• Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary.
• Provide support for personal administrative tasks as required.
• Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.

Skills & Competencies:

• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Excellent communication skills in both English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
• Problem-solving mindset and ability to work independently.
• High level of discretion and professionalism.
• Attention to detail and proactive approach to work.

Requirements:

• Experience: At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment.
• Virtual Work Experience: Proven ability to work efficiently in a virtual setting (It is a Hybrid Position).
• Bilingual: Strong verbal and written proficiency in English and Spanish (mandatory).

Why Join Us?

• Work remotely with a dynamic and growing U.S.-based law firm.
• Opportunity to support a high-level executive and make a direct impact.
• Competitive compensation based on experience.
• Flexibility, with the opportunity for travel.

If you are a proactive, highly organized, and bilingual professional looking for an exciting opportunity, we would love to hear from you! Apply now.