Bilingual Executive Assistant & Operations Coordinator

Socket.dev; San Antonio (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

403(b) matching

PTO

Disability insurance

Life insurance

Employee assistance

Virtual spiritual care

Job summary

ADSSA seeks an experienced Executive Assistant to support the President/CEO and executive team with high-level administrative tasks. You will manage meetings, travel logistics, confidential correspondence, and board-related activities while interfacing with donors, board members, and staff.

Ideal candidates hold an Associate's or Bachelor's in Business or Office Management and bring 3+ years of executive support experience, with bilingual English/Spanish abilities and a commitment to discretion.

Qualifications

• Bachelor's or Associate degree in Business or Office Management required.
• Minimum 3+ years of documented experience in executive/administrative support.
• Notary Public preferred.

Responsibilities

• Schedule, plan, and organize meetings and prepare agendas and correspondence.
• Draft agendas, transcribe minutes, and track resolutions for board meetings.
• Coordinate end-to-end travel logistics for executives, including flights, hotels, and transport.
• Assist HR with interview logistics, orientation materials, and company-wide initiatives.
• Prepare confidential executive-level correspondence and manage mail (email/fax).
• Maintain filing systems and ensure secure document storage and retention compliance.
• Manage office equipment maintenance and supply orders to ensure smooth operations.
• Greet visitors, answer calls, and direct inquiries to appropriate staff.
• Serve as primary contact for external inquiries and route complex requests.
• Provide general clerical support and maintain data confidentiality.
• Manage contracts and assist with Brand Central Marketing system as needed.

Skills

Bilingual

Communication skills

Time management

Customer service

Collaboration

Credibility

Confidentiality

Flexibility

Technical capacity

Stress management

Education

Associate's or Bachelor's Degree in Business or Office Management

Notary Public

Job description

ADSSA seeks an experienced Executive Assistant to support the President/CEO and executive team with high-level administrative tasks. You will manage meetings, travel logistics, confidential correspondence, and board-related activities while interfacing with donors, board members, and staff.

Ideal candidates hold an Associate's or Bachelor's in Business or Office Management and bring 3+ years of executive support experience, with bilingual English/Spanish abilities and a commitment to discretion.