Bilingual Executive Assistant — Accounting & Admin Support

Product Pulse; Town of Florida (NY); On-site; USD 48,000 - 66,000; Full time

Job summary

Contador Miami seeks an administrative assistant with accounting support experience to act as the primary liaison between clients and the Accounting Manager, handling calls, scheduling, and document management.

Responsibilities include tax return assistance, records maintenance, and using Leafnet for orders and client interactions, with strict confidentiality and cross-team coordination.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum one year of experience as an administrative assistant or in a related role.
• Minimum one year of experience in accounting, bookkeeping, or a related financial field.
• Fluency in Spanish required; English proficiency strongly preferred.
• Proficiency in Microsoft Office and Microsoft Teams.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and multitasking abilities.
• Proven attention to detail and ability to manage competing priorities.
• Ability to work independently with minimal supervision as well as collaboratively in a team.
• Customer service orientation and strong interpersonal skills.
• Proactive, resourceful, and self-driven work style.

Responsibilities

• Serve as the primary liaison between clients and the Accounting Manager — receive and screen phone calls and visitors, take messages, and route communications with professionalism and discretion.
• Manage and maintain the Accounting Manager's calendar, schedule meetings, and send correspondence.
• Perform accounting support duties including tax return preparation assistance and bookkeeping reviews.
• Maintain accurate and up-to-date records and databases; prepare regular status reports.
• Use Leafnet to place orders, process payments, complete projects, and document all client interactions.
• Follow up on pending actions, services, and sales leads to ensure timely resolution.
• Provide consistent communication to the accounting and sales teams to support an efficient internal workflow.
• Handle document management tasks: printing, faxing, mailing, copying, scanning, filing, and emailing.
• Compose and prepare professional correspondence and letters.
• Coordinate with other staff members and departments as needed.
• Place calls to government offices as required.
• Assess and prioritize matters for the Accounting Manager; handle or redirect tasks as appropriate.
• Maintain strict confidentiality of all company and client information in accordance with established policies.
• Perform additional duties and special projects as assigned by the department head.

Skills

Fluency in Spanish

Microsoft Office proficiency

Excellent written and verbal skills

Strong organizational skills

MultitaskingAbility

Attention to detail

Independent and collaborative work

Customer service orientation

Proactive, self-driven

Education

Bachelor's degree or equivalent experience

Tools

Leafnet

Microsoft Office

Microsoft Teams

Job description

Contador Miami seeks an administrative assistant with accounting support experience to act as the primary liaison between clients and the Accounting Manager, handling calls, scheduling, and document management.

Responsibilities include tax return assistance, records maintenance, and using Leafnet for orders and client interactions, with strict confidentiality and cross-team coordination.