Bilingual Executive Assistant

PM-International USA; Sarasota (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

PM-International USA is seeking a highly organized, bilingual Executive Assistant to back our Sales leadership team and a growing direct sales network. The role focuses on administrative support, proactive communication, and follow-up to drive sales growth.

The ideal candidate builds relationships with distributors and field leaders, coordinates events, and helps the Sales team meet its goals through accurate reporting and efficient operations.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Must speak and write Spanish & English.
• Two+ years in sales support, administrative support, event coordination, or related roles.

Responsibilities

• Provide administrative and operational support to Sales leadership.
• Communicate with distributors, field leaders, customers, and event participants.
• Proactive follow-up related to sales opportunities, promotions, trainings, events, and programs.
• Support onboarding and engagement of new distributors; re-engage inactive ones.
• Assist with sales promotions, product launches, contests, and field-development initiatives.
• Prepare sales reports, materials, and follow-up communications.
• Maintain distributor, customer, lead, event, and sales activity records.
• Coordinate travel and calendars; manage meeting schedules.

Skills

Bilingual English/Spanish

Sales support

Excellent communication

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Company Description PM-International is one of Europe’s leading direct selling companies in the health, fitness, and beauty industries, dedicated for over 25 years to delivering premium-quality products that support healthier and more energetic lifestyles. Guided by a mission of peak performance, the company blends innovative thinking, scientific excellence, and high manufacturing standards to provide advanced solutions that enhance well-being. With its Americas Headquarters in Bradenton, Florida, PM-International continues to expand its presence across the Western Hemisphere. Team members work in a collaborative, inclusive, and forward-thinking environment that values a multicultural workforce and shared passion for health and success. PM-International offers opportunities for professional growth and meaningful impact, welcoming talented and purpose-driven individuals to join its journey.

Position Overview

We are seeking a highly organized, energetic, and sales-driven Bilingual Executive Assistant to support our Sales leadership team and growing direct sales network.

This is not a traditional clerical position. We are looking for someone who understands that strong administrative support, proactive communication, and consistent follow-up directly contribute to sales growth. The ideal candidate enjoys building relationships, supporting independent distributors and field leaders, coordinating events, and helping the Sales team achieve its goals.

What You’ll Do

• Provide administrative and operational support to Sales leadership.
• Communicate with independent distributors, field leaders, customers, prospects, and event participants.
• Conduct proactive follow-up related to sales opportunities, promotions, trainings, events, and company programs.
• Support the onboarding and engagement of new independent distributors.
• Help re-engage inactive distributors and customers through approved outreach initiatives.
• Assist with sales promotions, incentive programs, product launches, contests, recognition programs, and field-development initiatives.
• Prepare sales reports, presentations, meeting materials, correspondence, and follow-up communications.
• Maintain accurate distributor, customer, lead, event, and sales activity records.
• Track outreach activities, inquiries, promotional participation, and potential sales opportunities.
• Manage calendars, schedule meetings, coordinate appointments, and assist with travel arrangements.
• Coordinate communication among Sales, Marketing, Customer Service, Events, Finance, Operations, and Compliance.
• Maintain knowledge of company products, sales programs, promotions, field policies, and approved messaging.

Event and Travel Responsibilities

• Assist with planning and coordinating sales meetings, distributor trainings, leadership events, conventions, recognition programs, and product launches.
• Travel to local, regional, national, and occasional international company events.
• Provide onsite support with registration, room preparation, presentations, distributor assistance, recognition activities, and event logistics.
• Represent the company professionally when interacting with distributors, customers, speakers, vendors, and guests.
• Assist with post-event reporting, attendance records, feedback, expenses, and follow-up activities.
• Work extended hours, evenings, weekends, or occasional holidays when required by an event schedule.

What We’re Looking For

• High school diploma or equivalent required; an associate or bachelor’s degree in business, sales, marketing, communications, hospitality, or a related field is preferred.
• Must speak and write Spanish & English
• Two or more years of experience in sales support, direct sales, administrative assistance, event coordination, customer service, account support, or a related position.
• Experience in direct selling, network marketing, relationship-based sales, consumer products, or a distributor-led organization is strongly preferred.
• A proactive, sales-oriented mindset and genuine interest in business growth.
• Strong organizational and time-management skills.
• Excellent written, telephone, and in-person communication skills.
• Confidence working with independent distributors and field leaders at different experience levels.
• Strong attention to detail and commitment to maintaining accurate information.
• Ability to manage multiple priorities in a fast-paced, changing environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with a CRM, ERP, event-management platform, order-management system, or distributor database is preferred.
• Ability to work independently, take initiative, and collaborate across departments.
• Willingness and ability to travel according to the company’s event and business schedule.
• Valid driver’s license and ability to meet applicable travel requirements.

The Right Candidate Will Be

• Sales-driven and results-oriented
• Friendly, confident, and relationship-focused
• Proactive with communication and follow-up
• Highly organized and dependable
• Comfortable supporting events and traveling
• Adaptable and solutions-focused
• Professional when handling confidential information
• Excited to contribute to the success of a direct sales organization

Physical Requirements

This position requires the ability to perform general office and event-support responsibilities, including prolonged periods of sitting or standing, walking throughout event venues, using standard office equipment, and occasionally lifting or moving event materials weighing up to 25 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities.