Bilingual Executive Assistant

ARKRAY AMERICA, INC; Plano (TX); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K with company match

HSA and FSA options

Flexible PTO

Job summary

ARKRAY AMERICA, INC is seeking a bilingual Administrative Assistant to support the COO of the Americas with scheduling, travel, and executive communications. The role includes translation, meeting minutes, event planning, and assisting the executive team.

You will prepare reports, handle confidential information, coordinate with ARKRAY HQ in Japan, and manage data tasks in Salesforce and Qlik Sense while maintaining a professional, collaborative environment.

Qualifications

• Must be fluent in English and Japanese for interpretation and translation.
• Minimum 2 years of administration experience.
• Proficient in Microsoft Office.
• College degree preferred.

Responsibilities

• Support scheduling and travel logistics for President/COO and executives.
• Take meeting minutes and assist with event planning.
• Translate and interpret English–Japanese.
• Create/update RINGI and Intramart documents.

Skills

Bilingual English/Japanese

Administrative experience

Microsoft Office

Education

College degree preferred

Tools

Salesforce

Qlik Sense

Job description

This position will support the COO of the Americas with travel and communications, including interpretation and translation, as well as assist the Executive Team when necessary.

• Support the President/COO of the company and Japanese nationals with scheduling, general administrative tasks, miscellaneous projects, taking minutes and meeting travel logistics, inclusive of event planning.
• English-Japanese translation and interpretation.
• Creating, checking and guiding RINGIs (Corporate Governance).Training/Guiding RINGIs/Intramart and Updating RINGI and Intramart documents/manuals
• Provide information of ARKRAY culture/philosophy/topics to all employees of ARKRAY US.
• Communicate effectively with ARKRAY headquarters in Japan and its other subsidiaries, President/CEO of the company and executives/employees.
• Interdepartmental administrative duties as needed
• Checking, reviewing, making reports, and extracting data from Sales Force and Qlik Sense, Sales Administration duties as needed.
• Coordinating and handling incoming and outcoming packages as needed
• Draft communications to respective personnel on behalf of the President/COO.
• Maintain confidentiality when handling employee information and working on confidential business initiatives.

This job description is not intended to be all-inclusive and the employee will also perform other reasonably related business duties as assigned by management.

Qualifications

• Bilingual in English and Japanese – must be fluent for both interpretation and translation
• Two or more years of Administration experience required.
• Efficiency in Microsoft Office software required.
• College degree in related field preferred.

Physical Requirements

ARKRAY offers a generous benefit package that includes Medical, Dental, Vision, 401K with company match, HSA and FSA options.

ARKRAY is an Equal Opportunity Employer: minorities, women, veterans, and individuals with disabilities.