Bilingual Executive Assistant

Antonini & Cohen Immigration Law Group; Atlanta (GA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Health insurance options

401(k) with employer contributions

Job summary

Antonini & Cohen Immigration Law Group in Atlanta, GA seeks a full-time Bilingual Executive Assistant to support a dynamic immigration practice. You will handle interpreting, intake, calendar management, email triage, and document handling for attorneys engaged with individuals, families and businesses.

The role requires Spanish-English fluency, strong organization, and ability to manage high-volume workloads in a fast-paced office.

Qualifications

• Full professional-level fluency in Spanish and English.
• Experience in an immigration law firm or legal setting preferred.
• Familiarity with USCIS processes, forms, and timelines.
• Strong written, phone, and interpersonal communication with multilingual clients.
• Proactive, detailed, and highly organized; able to work full-time in the office.

Responsibilities

• Provide interpreting and intake tasks at client consultations with the Attorney.
• Manage calendar and appointments; send reminders and reschedule when needed.
• Manage email inbox (100+ emails daily); draft correspondence.
• Distribute government agency emails to case managers.
• Oversee incoming mail and ensure deadlines are entered in CMS.
• Monitor new client hires and set up files in CMS.
• Screen and handle calls from clients and consultations.
• Follow up with prior consultations.
• De-escalate client situations and coordinate with the attorney.
• Light case management support when the case manager is unavailable.
• Answer questions from case managers about scheduling and attendance.
• Help with daily time management and file prep for the attorney.
• Ad hoc administrative duties and projects.

Skills

Spanish-English bilingual

Calendar management

Email & phone comms

Case management software

Tools

Case management software

Microsoft Office Suite

Outlook

Job description

Join the dynamic team at Antonini & Cohen as a Bilingual Executive Assistant, where you'll play a crucial role in our mission-driven legal practice. As part of our nationally renowned immigration law firm, you'll be at the forefront of helping individuals, families, and businesses achieve their dreams. You'll enjoy a supportive work environment with opportunities for mentorship, growth, and professional development. Your contributions here are significant, as you assist during pivotal moments in clients' lives, making an immediate and meaningful impact.

We offer a vibrant company culture with competitive compensation and a comprehensive benefits package, including paid time off, health insurance options, and a 401(k) with employer contributions. At Antonini & Cohen, your career advancement is a priority, and you'll be surrounded by a collaborative team that values your growth. If you're ready to be part of a community that shapes the future and empowers others, let's embark on this journey together.

Compensation: $43,000 - $50,000 yearly DOE

Qualifications

• Full professional-level fluency in Spanish and English.
• Experience in an immigration law firm or legal setting is strongly preferred.
• Familiarity with USCIS processes, forms, and timelines.
• Strong written, phone, and interpersonal communication skills, including working with diverse and multilingual client populations.
• Proactive, detailed, and highly organized.
• Courteous, positive, solutions-oriented professional.
• Microsoft Office and Outlook proficiency.
• Proficiency in case management systems and document handling.
• Ability to prioritize urgent matters and manage high-volume workloads.
• Willing and able to work full-time in the office.

Responsibilities

• Provide interpreting and intake tasks at client and potential client consultations, as well as document review and assessment with the Attorney at those appointments.
• Manage calendar and appointments - schedule team meetings, client calls, and detainee Skype calls; send reminders; reschedule appointments; find coverage when out of office.
• Manage email inbox (100+ emails daily) by drafting correspondence, delegating, or flagging for urgency.
• Distribute government agency emails to case managers.
• Oversee all incoming mail to ensure that deadlines, interviews, and hearings are accurately entered into the case management system by case managers and that meetings are scheduled accordingly.
• Monitor all new client hires and ensure case managers set up files correctly in the case management system and add deadlines, reminders, etc.
• Screen and handle calls from clients and consultations.
• Follow up with prior consultations.
• De-escalate client situations when the client is upset/frustrated and only wants to talk to the attorney.
• Light case manager work - handle client calls, emails, and urgent case work when the case manager is unavailable.
• Answer questions from case managers, e.g., who can attend an interview on the attorney’s behalf, scheduling questions, when/how to involve the attorney, and clarify instructions given by the attorney.
• Help with daily time management and ensuring the attorney has all the files they need.
• Ad hoc administrative duties and projects as assigned.