Bilingual Executive Admin / Personal Assistant to CEOs (English and Mandarin -a must have)

VIMworld; Las Vegas (NV); On-site; USD 50,000 - 70,000; Full time

Job summary

A tech-driven company in Las Vegas is seeking a Bilingual Executive Admin / Personal Assistant to support the CEOs with both personal and business tasks. The ideal candidate must be fluent in English and Mandarin, possess a Bachelor Degree, and have proven experience in administrative roles, particularly as a Personal or Executive Assistant. Responsibilities include managing calendars, preparing reports, and providing general administrative support. Strong problem-solving abilities and excellent communication skills are essential for success in this fast-paced role.

Qualifications

• Proven experience as a Personal/Executive Assistant or similar administrative role.
• In-depth knowledge of the MS Office suite.
• Must have strong interpersonal and communication skills.

Responsibilities

• Plan and manage Executives' calendars.
• Preparing reports and meeting minutes.
• Providing general administrative support.

Skills

Problem-solving

Detail-oriented

Active listening

Good communication

Multitasking

Education

Bachelor Degree

Tools

MS Office Suite

Google Docs

Job description

Overview

Bilingual Executive Admin / Personal Assistant (English and Mandarin - a must have)

We are looking for a strong experienced Personal / Executive Assistant to support our CEOs. You will manage both their Personal and business-related tasks such as making phone calls, meeting with vendors/contractors, running routine and ad hoc errands, creating reports, organizing travel and accommodation, taking meeting minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, detail oriented, active listener, good communicator and able to multitask.

Responsibilities

• Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings.
• Preparing reports, memos, meeting minutes and other documents.
• Answering and making calls
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Using various software, including Word, Excel spreadsheets, Google docs and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence.
• Experience as a virtual assistant.
• Able to drive to run scheduled or ad hoc personal errands.
• Occasionally greet visitors before they meet with CEOs in the office.

Requirements

• Bachelor Degree
• Preparing reports, memos, meeting minutes and other documents.
• Proven experience as a Personal/Executive Assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• Ability to organise and multi-task a daily workload by priorities.
• Strong listening, interpersonal and communication skills
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

• Good and safe driving record.
• Clean background check.

Nice To Have

• Certified Administrative Professional (CAP)
• Able to work flexible hours from time to time.