Bilingual Defense Litigation Administrative Assistant

Hinshaw & Culbertson LLP; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Hinshaw & Culbertson LLP in Tampa seeks a bilingual legal administrative assistant with defense litigation or scheduling/e-filing experience. You will support multiple senior secretaries and attorneys, perform e-filing, and coordinate complex calendars for depositions and court proceedings.

The role requires Spanish and English fluency, top-notch organizational skills, and proficiency with Microsoft Office.

Qualifications

• 2+ years of litigation experience as a defense litigation secretary or 2 years as scheduler/e-filing assistant for a defense law firm.
• Bi-lingual required (Spanish & English).
• Experience with e-filing in both state and federal courts.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills; maintain confidentiality.

Responsibilities

• e-File pleadings and manage filings.
• Heavy scheduling for depositions, hearings, CME, meetings, etc.
• Update and maintain databases (email lists, I-Create, client matter lists).
• Process vendor invoices for payment and enter attorneys’ expenses.
• Maintain professional appearance and client relations; protect confidentiality.

Skills

Litigation support

Bilingual Spanish/English

E-filing experience

Microsoft Office

Typing 65 wpm

Tools

e-filing software

Microsoft Office

Job description

Hinshaw & Culbertson LLP in Tampa seeks a bilingual legal administrative assistant with defense litigation or scheduling/e-filing experience. You will support multiple senior secretaries and attorneys, perform e-filing, and coordinate complex calendars for depositions and court proceedings.

The role requires Spanish and English fluency, top-notch organizational skills, and proficiency with Microsoft Office.