Legal Administrative Assistant

Hinshaw & Culbertson; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Hinshaw & Culbertson LLP in Tampa seeks a bilingual legal administrative assistant with 2+ years defense litigation support. You will e-file pleadings, manage scheduling, and maintain matter databases while delivering excellent client service.

Proficiency with Excel, Word, PowerPoint, and Outlook, and a 65 WPM typing speed are required. Responsibilities include processing vendor invoices, entering attorney expenses, and protecting attorney-client confidentiality.

Qualifications

• 2+ years of litigation support as a defense litigation secretary or 2 years as scheduler/e-filing assistant for a defense law firm.
• Bilingual required (Spanish & English).
• Experience in e-filing in state and federal court systems.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication, interpersonal and customer service skills.
• Typing speed 65 words per minute.
• Proficient in Excel, Word, PowerPoint and Outlook.

Responsibilities

• e-File pleadings.
• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.

Skills

Bilingual Spanish & English

Customer service

Organizational skills

Attention to detail

Tools

Excel

Word

PowerPoint

Outlook

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary:

The Tampa office is looking for a bilingual, legal administrative assistant with at least 2 years of experience as a defense litigation secretary in a law firm or at least 2 years of experience as a scheduler/e-filing assistant for a defense law firm. This individual will be responsible for providing excellent client/customer service and will support multiple senior secretaries and their assigned attorneys.

Responsibilities:

• e-File pleadings
• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
• Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
• Process vendor invoices for payment.
• Enter attorneys’ expenses.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications:

• 2+ years of litigation experience as a defense litigation secretary or 2 years of experience as a scheduler/e-filing assistant for a defense law firm.
• Bi-lingual required (Spanish & English)
• Working knowledge and experience in e-filing in both state and federal court systems.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
• Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement

We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.