Legal Administrative Assistant

Hinshaw & Culbertson LLP; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Hinshaw & Culbertson LLP in Tampa seeks a bilingual legal administrative assistant with defense litigation or scheduling/e-filing experience. You will support multiple senior secretaries and attorneys, perform e-filing, and coordinate complex calendars for depositions and court proceedings.

The role requires Spanish and English fluency, top-notch organizational skills, and proficiency with Microsoft Office.

Qualifications

• 2+ years of litigation experience as a defense litigation secretary or 2 years as scheduler/e-filing assistant for a defense law firm.
• Bi-lingual required (Spanish & English).
• Experience with e-filing in both state and federal courts.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills; maintain confidentiality.

Responsibilities

• e-File pleadings and manage filings.
• Heavy scheduling for depositions, hearings, CME, meetings, etc.
• Update and maintain databases (email lists, I-Create, client matter lists).
• Process vendor invoices for payment and enter attorneys’ expenses.
• Maintain professional appearance and client relations; protect confidentiality.

Skills

Litigation support

Bilingual Spanish/English

E-filing experience

Microsoft Office

Typing 65 wpm

Tools

e-filing software

Microsoft Office

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary

The Tampa office is looking for a bilingual, legal administrative assistant with at least 2 years of experience as a defense litigation secretary in a law firm or at least 2 years of experience as a scheduler/e-filing assistant for a defense law firm. This individual will be responsible for providing excellent client/customer service and will support multiple senior secretaries and their assigned attorneys.

Responsibilities

• e-File pleadings
• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
• Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
• Process vendor invoices for payment.
• Enter attorneys’ expenses.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications

• 2+ years of litigation experience as a defense litigation secretary or 2 years of experience as a scheduler/e-filing assistant for a defense law firm.
• Bi-lingual required (Spanish & English)
• Working knowledge and experience in e-filing in both state and federal court systems.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
• Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement

We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.