Bilingual Campus Secretary

East Chambers ISD; Winnie (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

East Chambers ISD in Winnie, TX is seeking a Bilingual School Secretary to support the district’s administrative office and greet visitors. This on‑site role requires Spanish fluency, a high school diploma or GED, and strong keyboarding, recordkeeping, and basic accounting knowledge.

You will answer calls, manage the visitor log, assist with student check‑in/out, and handle mail and documents efficiently. Applicants should be organized, professional, and able to communicate clearly with staff,

Qualifications

• Spanish fluency required
• High school diploma or GED required
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Sort, distribute, or deliver mail and other documents.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Keyboarding

Recordkeeping

Basic accounting

Communication

Multitasking

Education

High school diploma or GED

Job description

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Bilingual School Secretary

Spanish Fluency Required

Major Responsibilities And Duties

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Sort, distribute, or deliver mail and other documents.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Qualifications

Spanish Fluency Required

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress