Bilingual Administrative Secretary & Data Specialist

Rhode Island Department of Education; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Rhode Island Department of Education seeks a highly organized Clerk Secretary to provide comprehensive administrative support in a fast-paced educational environment. This role serves as a key contact for staff, families, and community partners, handling correspondence, scheduling, records, meetings, and department communications.

Ideal candidates demonstrate strong clerical and technology skills, attention to detail, and professionalism, with fluency in Spanish and English.

Qualifications

• A thorough knowledge of office methods, practices, procedures and terms.
• Ability to perform complex data entry and word processing functions with reasonable speed and accuracy.
• Ability to generate reports, documents, letters and other materials using appropriate software.
• Ability to organize data and formulate methods for data presentation.
• High initiative and judgement; follow complex written or oral instructions.

Responsibilities

• Serve as private secretary to a director or assistant director of a state department or agency.
• Handle correspondence, arrange conferences, and coordinate appointments.
• Prepare and review letters, memoranda, forms and records for content and policy compliance.
• Perform routine office tasks and maintain confidential files.
• Conduct data entry and generate reports using software applications.

Skills

Office methods

Data entry

Word processing

Report generation

Communication skills

Education

High School Diploma or equivalent

Tools

Excel

Access

Job description

Rhode Island Department of Education seeks a highly organized Clerk Secretary to provide comprehensive administrative support in a fast-paced educational environment. This role serves as a key contact for staff, families, and community partners, handling correspondence, scheduling, records, meetings, and department communications.

Ideal candidates demonstrate strong clerical and technology skills, attention to detail, and professionalism, with fluency in Spanish and English.