Bilingual Administrative Receptionist Scheduling & Notary

Manganaro Building Group LLC; Garner (NC); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Paid Time Off (PTO)

401(k) with match

Dental and vision plans

Company-paid life insurance

Supplemental life, accident plans

Job summary

Manganaro, NC is looking for a Bilingual Administrative Receptionist to join our team. If you are organized, always prepared, and looking to join an ever expanding and successful team, this is the place for you!

Primary Responsibilities include real-time scheduling, filing, reports, meeting setup, greeting visitors, and handling contracts and related documents. Must be bilingual (Spanish/English); minimum 3 years as an Administrative Assistant; current Notary; construction experience strongly

Qualifications

• Bilingual (Spanish/English) required.
• At least 3 years of experience as an Administrative Assistant.
• 2-year or 4-year college degree preferred.
• Current Notary.
• Construction industry experience strongly preferred.
• Strong MS-Office skills (Word, Excel, Outlook).
• Able to perform arithmetic and other basic calculations.

Responsibilities

• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Office tasks, such as filing, copying/scanning, generating reports and presentations, setting up for meetings, and reordering supplies.
• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors.
• Maintain professional communication via phone, email, and mail.
• Notarizes and assists with completion and assembly of business documents (contracts, bids, lien waivers, etc.).
• Conduct onboarding for hourly new hires.

Skills

Bilingual (Spanish/English)

MS Office (Word/Excel/Outlook)

Arithmetic skills

Education

College degree preferred

Tools

Construction software

Job description

Manganaro, NC is looking for a Bilingual Administrative Receptionist to join our team. If you are organized, always prepared, and looking to join an ever expanding and successful team, this is the place for you!

Primary Responsibilities include real-time scheduling, filing, reports, meeting setup, greeting visitors, and handling contracts and related documents. Must be bilingual (Spanish/English); minimum 3 years as an Administrative Assistant; current Notary; construction experience strongly