Bilingual Administrative/ Receptionist

Altman Specialty Plants; Grainville (ID); On-site; USD 25,000 - 29,000; Full time

Job summary

Altman Specialty Plants in Grainville, IL is seeking an Administrative/Receptionist to provide professional front-office and administrative support. You will be the main point of contact for calls, visitors, and deliveries while supporting HR functions like new hire orientations and safety meetings.

The role requires strong organization, excellent communication, and 1–2 years of admin experience. Proficiency in Excel and a proactive, plant-loving attitude are valued in this fast-paced

Qualifications

• Excellent verbal and written communication skills.
• Analytical focus with high attention to detail.
• Self-starter with strong organizational skills, ability to multi-task and work independently.
• Strong working knowledge of Excel, pivot tables, and report generation.
• Genuine love of plants and respect for all people.
• Flexible, open mind & willingness to learn in a dynamic fast paced environment.
• 1-2 years of Admin experience (Required)

Responsibilities

• Answer and direct incoming phone calls and assist employees with general questions and requests.
• Greet visitors and provide professional front-office support.
• Receive, organize, and distribute incoming packages, mail, and deliveries.
• Maintain inventory of office supplies and communicate when supplies need to be reordered.
• Assist with new hire orientations, including preparing materials and helping ensure new employees receive necessary information and resources.
• Assist with weekly tailgate safety meetings by preparing materials, coordinating attendance, and providing administrative support.
• Assist with company deliveries and other general office-related tasks as needed.
• Provide administrative support to the Human Resources Department, including assisting with various HR projects, paperwork, employee needs, and other duties as assigned.
• Support daily office operations and perform additional administrative duties as necessary to ensure the office and HR department operate efficiently.
• Conduct periodic emergency evacuation drills and ensure training is completed for emergency evacuation plans.
• Maintain records of all work-related injuries/illnesses and ensure reports are completed and submitted timely.
• Monitoring, maintaining inventory and ordering PPE.
• Other duties as assigned by management.

Skills

Verbal and written communication

Attention to detail

Organizational skills

Multi-tasking

Excel proficiency

Pivot tables

Report generation

Plant knowledge

Flexibility/learning

Admin experience

Tools

Excel

Pivot tables

Report generation

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Exempt Grainville, IL, US

2 days ago Requisition ID: 2345

Salary Range: $18.00 To $21.00 Hourly

Job Type:Full time

Job Summary:

The Administrative/Receptionist is responsible for providing professional front-office and administrative support to ensure the smooth and efficient operation of the office. This position serves as a primary point of contact for incoming calls, visitors, employees, packages, and deliveries while assisting with day-to-day administrative needs. The Administrative/Receptionist also provides support to the Human Resources Department with new hire orientations, weekly tailgate meetings, employee assistance, and various HR-related tasks and projects as needed. This role requires strong organization, communication, professionalism, and the ability to effectively manage multiple responsibilities while providing dependable support to employees and management.

Duties & responsibilities include but are not limited to:

• Answer and direct incoming phone calls and assist employees with general questions and requests.
• Greet visitors and provide professional front-office support.
• Receive, organize, and distribute incoming packages, mail, and deliveries.
• Maintain inventory of office supplies and communicate when supplies need to be reordered.
• Assist with new hire orientations, including preparing materials and helping ensure new employees receive necessary information and resources.
• Assist with weekly tailgate safety meetings by preparing materials, coordinating attendance, and providing administrative support.
• Assist with company deliveries and other general office-related tasks as needed.
• Provide administrative support to the Human Resources Department, including assisting with various HR projects, paperwork, employee needs, and other duties as assigned.
• Support daily office operations and perform additional administrative duties as necessary to ensure the office and HR department operate efficiently.
• Conduct periodic emergency evacuation drills and ensure training is completed for emergency evacuation plans.
• Maintain records of all work-related injuries/illnesses and ensure reports are completed and submitted timely.
• Monitoring, maintaining inventory and ordering PPE.
• Other duties as assigned by management.

Required skill set:

• Excellent verbal and written communication skills
• Analytical focus with high attention to detail.
• Self-starter with strong organizational skills, ability to multi-task and work independently.
• Strong working knowledge of Excel, pivot tables, and report generation
• Genuine love of plants and respect for all people.
• Flexible, open mind & willingness to learn is a dynamic fast paced work environment.
• 1-2 years of Admin experience (Required)