Bilingual Administrative Coordinator & Front Desk Pro

Legacy Risk Solutions; Hoover (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Flexible Spending Account (FSA)

Life insurance coverage

Short-term and long-term disability

Paid Time Off

Job summary

Legacy Risk Solutions is seeking a professional Receptionist/Administrative Coordinator to be the first point of contact for the office. You will provide administrative support across departments, maintain a welcoming reception, and assist with scheduling, reporting, and vendor coordination.

The ideal candidate is highly organized, thrives in a fast-paced environment, and enjoys delivering exceptional service. Opportunities for growth and insurance licensing support are available within the role.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative or receptionist experience.
• Bilingual English/Spanish.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel).
• Strong organizational skills and ability to meet deadlines.
• Excellent verbal and written communication with a customer-focused mindset.
• Experience with agency management systems (Applied Epic) preferred.

Responsibilities

• Greet and welcome visitors, clients, and guests, creating a positive first impression.
• Answer, screen, and direct incoming calls; respond to general inquiries by phone and email.
• Maintain a clean, organized reception area and common spaces.
• Handle mail and deliveries; print and mail invoices, certificates, and policy books.
• Coordinate calendars, meetings, and travel arrangements.
• Generate routine reports and assist with administrative tasks across departments.
• Support process improvements and other duties as assigned.

Skills

Bilingual (English/Spanish)

Strong organizational skills

Excellent verbal and written comms

Customer-focused mindset

Self-starter

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Applied Epic (preferred)

Job description

Legacy Risk Solutions is seeking a professional Receptionist/Administrative Coordinator to be the first point of contact for the office. You will provide administrative support across departments, maintain a welcoming reception, and assist with scheduling, reporting, and vendor coordination.

The ideal candidate is highly organized, thrives in a fast-paced environment, and enjoys delivering exceptional service. Opportunities for growth and insurance licensing support are available within the role.