Bilingual Administrative Assistant – WIC Program (Spanish Required)

Day Kimball Healthcare; Windham (CT); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision Insurance

Paid Time Off

Educational and Student Loan Reimbursement

Pay for Performance Opportunities

Career Development Opportunities

Employee Appreciation Events

Job summary

Day Kimball Healthcare is hiring an Administrative Assistant for their WIC department in Willimantic, CT. This role involves assisting with the certification of WIC applicants, managing phone inquiries, and ensuring proper documentation. Seeking candidates with at least 1 year of experience and bilingual in Spanish.

Benefits include comprehensive health insurance, earned time off, educational reimbursement, and career development opportunities. Join us to make a meaningful impact in your community.

Responsibilities

• Assist in the certification of WIC applicants.
• Interview applicants to obtain demographic data.
• Verify identity, residency, and income eligibility.
• Enter data into the Statewide WIC database.
• Follow up on missed appointments.
• Answer WIC phone calls and handle requests.

Skills

Bilingual (Spanish)

Basic computer operations

Empathy and firmness

Problem identification and planning

Education

At least 1 year experience in medical office or social service agency

Job description

Location: Willimantic, CT

Job Id:18101102162026AABC

# of Openings:1

Day Kimball Health is hiring for an Administrative Assistant to join our WIC (Women, Infants, & Children) department in Willimantic, CT!

Weekly hours: 38

Daily Hours: 8

Shift: Days

Weekends: 6 Saturdays per year

Requirement: Bilingual (Spanish) required. Previous secretarial or clerical experience preferred.

Administrative Assistant Benefits Summary:

• Comprehensive Medical, Dental, and Vision Insurance
• Additional health and wellness benefit options available
• Earned Time Off (ETO): Up to 3 weeks of accrued personal time, plus 6 paid holidays annually
• Sick Time: 1 week per year
• Educational and Student Loan Reimbursement: Up to $5,000 per fiscal year
• Pay for Performance Opportunities
• Shift Differentials: Additional compensation for weekend shifts
• Career Development Opportunities: Clinical ladder advancement, leadership development, mentorship, and internal growth pathways
• Employee Perks: Weekly pay, Food Truck Fridays, Employee Appreciation Events, and more

Administrative Assistant Job Summary:

As the Administrative Assistant, you will be a vital member of a dynamic team responsible for assisting in the general operation of the Women, Infants and Children program.

Administrative Assistant Essential Responsibilities:

Assist in the certification of WIC applicants by performing the following activities:

• Interview applicants to obtain basic demographic data, such as name, address, and contact information
• Verify identity, residency, and income eligibility by reviewing required documentation
• Enter all data into the Statewide WIC database
• Follow up on phone calls for missed appointments
• Answer WIC phone calls and handle requests for general information, appointment rescheduling, lost WIC benefits, and other inquiries as assigned by the Site Nutritionist or Supervisor
• Complete necessary paperwork, including maintaining participant files and ensuring accurate documentation

Administrative Assistant Education and Experience Requirements:

• At least 1 year experience in a medical office or social service agency setting.

Administrative Assistant Knowledge, Skills, and Abilities:

• Ability to be empathetic yet firm with client
• Ability to carry heavy objects to offsite clinics weekly
• Ability to drive and with access to a car to drive to classes, clinics, and meetings
• Knowledge of basic computer operations
• Ability to maintain effective working relationship with supervisor, co-workers and participants
• Skill in identifying problems and planning their solutions

Make a real impact - on your career, your team, and your community. Apply today.

Day Kimball Health is an Affirmative Action and Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants, regardless of race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected by local, state, or federal laws. Day Kimball Health is a smoke free environment.