Bilingual Administrative Assistant – WIC Program (Spanish Required)

Day Kimball Health; Windham (CT); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Earned Time Off

Sick Time

Loan Reimbursement

Performance Pay

Shift Differentials

Career Development

Weekly Pay & Perks

Job summary

Day Kimball Health in Willimantic, CT is hiring an Administrative Assistant for the WIC program. The role involves handling data entry, demographic verification, appointment coordination, and client inquiries in a fast-paced medical setting.

The successful candidate will be bilingual in Spanish, with at least 1 year of medical office or social service experience, and a commitment to patient-centered service.

Qualifications

• Minimum 1 year of experience in a medical office or social service setting.

Responsibilities

• Interview applicants to obtain basic demographic data, such as name, address, and contact information.
• Verify identity, residency, and income eligibility by reviewing required documentation.
• Enter all data into the Statewide WIC database.
• Follow up on phone calls for missed appointments.
• Answer WIC phone calls and handle requests for general information, appointment rescheduling, lost WIC benefits, and other inquiries as assigned.
• Complete necessary paperwork, including maintaining participant files and ensuring accurate documentation.

Skills

Bilingual Spanish

Empathy

Communication

Data entry

Customer service

Job description

Day Kimball Health is hiring for an Administrative Assistant to join our WIC (Women, Infants, & Children) department in Willimantic, CT!

Location: Willimantic, CT

Job Id:18101102162026AABCD

# of Openings:1

Weekly hours: 38

Daily Hours: 8

Shift: Days

Weekends: 6 Saturdays per year

Requirement: Bilingual (Spanish) required. Previous secretarial or clerical experience preferred.

Why Choose Day Kimball Health?

The Care You Need. Close to Home.

For over 130 years, Day Kimball Health has been a trusted, nonprofit healthcare provider serving Northeastern Connecticut. What began as a small infirmary has grown into the region’s leading integrated healthcare system - recognized for delivering compassionate, high-quality care close to home. Today, our team of over 1,100 dedicated employees - including more than 300 skilled physicians, surgeons, and specialists - proudly deliver a full continuum of care, from primary and specialty services to homecare and hospice, meeting the evolving needs of our patients at every stage of life. What sets us apart is our commitment not only to the communities we serve, but also to the people who power our mission. Whether you're starting your journey in healthcare or seeking your next opportunity, a career at Day Kimball Health offers more than a job - it’s a chance to build lasting relationships, give back to your community, and create impact beyond your shift. Come grow with a team that calls this community home. Join us in our mission to elevate community-driven healthcare and be part of an organization that values both personal and professional development.

Administrative AssistantBenefits Summary:

• Comprehensive Medical, Dental, and Vision Insurance
• Additional health and wellness benefit options available
• Earned Time Off (ETO): Up to 3 weeks of accrued personal time, plus 6 paid holidays annually
• Sick Time: 1 week per year
• Educational and Student Loan Reimbursement: Up to $5,000 per fiscal year
• Pay for Performance Opportunities
• Shift Differentials: Additional compensation for weekend shifts
• Career Development Opportunities: Clinical ladder advancement, leadership development, mentorship, and internal growth pathways
• Employee Perks: Weekly pay, Food Truck Fridays, Employee Appreciation Events, and more

Administrative Assistant Job Summary:

As the AdministrativeAssistant, you will be a vital member of a dynamic team responsible forassisting in the general operation of theWomen, Infants and Childrenprogram.

Administrative AssistantEssential Responsibilities:

Assist in the certification of WIC applicants by performing the following activities:

• Interview applicants to obtain basic demographic data, such as name, address, and contact information
• Verify identity, residency, and income eligibility by reviewing required documentation
• Enter all data into the Statewide WIC database
• Follow up on phone calls for missed appointments
• Answer WIC phone calls and handling requests for general information, appointment rescheduling, lost WIC benefits, and other inquiries as assigned by the Site Nutritionist or Supervisor
• Complete necessary paperwork, including maintaining participant files and ensuring accurate documentation

Administrative Assistant Education and Experience Requirements:

• At least 1 year experience in a medical office or social service agency setting.

Administrative Assistant Knowledge, Skills, and Abilities:

• Ability to be empathetic yet firm with client
• Ability to carry heavy objects to offsite clinics weekly
• Ability to drive and with access to a car to drive to classes, clinics, and meetings
• Knowledge of basic computer operations
• Ability to maintain effective working relationship with supervisor, co-workers and participants
• Skill in identifying problems and planning their solutions

Day Kimball Health is an affirmative action and Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants, regardless of race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected by local, state, or federal laws.Day Kimball Health is a smoke free environment.