Bilingual Administrative Assistant - Scheduling & Front Desk

Homer Companies; Lockport (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Life Insurance

Short- and Long-Term Disability

401(k) Retirement Plan and employer 
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Job summary

Homer Tree Care, Inc. in Illinois is seeking an Administrative Assistant to join its team.

The role involves greeting visitors, answering calls, scheduling tree care work for crews and arborists, and handling front-office tasks to keep operations running smoothly. You will maintain client communications, input data into databases, generate invoices, process payments, and manage filings, with daily duties reporting to the office manager.

Qualifications

• High school diploma or equivalent required.
• Bilingual English/Spanish preferred.
• Strong interpersonal and customer service skills.
• Excellent oral and written communication abilities.
• Proficiency with Microsoft Word, Excel and Outlook.
• Ability to learn new programs quickly and multitask in a fast-paced team environment.
• Availability every other Saturday for full season.

Responsibilities

• Provide excellent customer service by greeting visitors and answering phone calls and emails.
• Schedule, organize, and maintain appointments and jobs for tree crews and arborists.
• Maintain constant communication with clients to ensure satisfaction throughout the job process.
• Input data and prepare letters and documents; manage databases and files.
• Create invoices, process payments, and track client files and accounts.
• Perform general office tasks such as front desk management, filing, and supplies ordering.
• Directly reports to the office manager and performs other duties as assigned.

Skills

Bilingual English/Spanish

Interpersonal skills

Customer service

Oral and written communication

Multitasking

Team player

Education

High school degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Homer Tree Care, Inc. in Illinois is seeking an Administrative Assistant to join its team.

The role involves greeting visitors, answering calls, scheduling tree care work for crews and arborists, and handling front-office tasks to keep operations running smoothly. You will maintain client communications, input data into databases, generate invoices, process payments, and manage filings, with daily duties reporting to the office manager.