Administrative Assistant

Homer Companies; Lockport (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Life Insurance

Short- and Long-Term Disability

401(k) Retirement Plan and employer 
匹

Job summary

Homer Tree Care, Inc. in Illinois is seeking an Administrative Assistant to join its team.

The role involves greeting visitors, answering calls, scheduling tree care work for crews and arborists, and handling front-office tasks to keep operations running smoothly. You will maintain client communications, input data into databases, generate invoices, process payments, and manage filings, with daily duties reporting to the office manager.

Qualifications

• High school diploma or equivalent required.
• Bilingual English/Spanish preferred.
• Strong interpersonal and customer service skills.
• Excellent oral and written communication abilities.
• Proficiency with Microsoft Word, Excel and Outlook.
• Ability to learn new programs quickly and multitask in a fast-paced team environment.
• Availability every other Saturday for full season.

Responsibilities

• Provide excellent customer service by greeting visitors and answering phone calls and emails.
• Schedule, organize, and maintain appointments and jobs for tree crews and arborists.
• Maintain constant communication with clients to ensure satisfaction throughout the job process.
• Input data and prepare letters and documents; manage databases and files.
• Create invoices, process payments, and track client files and accounts.
• Perform general office tasks such as front desk management, filing, and supplies ordering.
• Directly reports to the office manager and performs other duties as assigned.

Skills

Bilingual English/Spanish

Interpersonal skills

Customer service

Oral and written communication

Multitasking

Team player

Education

High school degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position:

Administrative Assistant – Full Time

Department:

Homer Tree Care, Inc.

Job Summary:

The Administrative Assistant is responsible for performing a variety of office and clerical duties to ensure the office runs efficiently. This includes but is not limited to; greeting visitors and answering phone calls, scheduling tree care work for tree crews, and performing various administrative tasks to ensure the smooth operation of the front office.

Duties & Responsibilities:

• Provide excellent customer service for customers by greeting visitors and answering phone calls and emails
• Schedule, organize, and maintain appointments and jobs for tree crews and arborists
• Maintain constant communication with clients to ensure client satisfaction throughout the job process
• Input data entry; prepare letters and other documents using work processing and spreadsheets; create, maintain, and enter information into databases
• Create invoices, process payments, and track client files and accounts
• Perform other general office tasks such as managing the front desk, filing paperwork, ordering supplies
• Directly reports to the office manager and performs other duties as assigned

Qualifications:

• Highschool degree or equivalent
• Bilingual in English and Spanish preferred
• Excellent interpersonal and customer service skills
• Effective level of oral and written communication skills.
• Knowledge of Microsoft programs including Word, Excel and Outlook.
• Ability to learn new programs quickly and multitask in a fast-paced team-oriented environment.
• Require every other Saturday availability for the full season
• Starting salary is $18-$22
• Pay is determined by experience, skill, education, and other factors
• Able to enroll in benefits after 60-day new hire probation period
• Health Insurance
• Dental and Vision Insurance
• Life Insurance
• Short- and Long-Term Disability
• 401(k) Retirement Plan and employer matching (up to a certain amount) and 100% vesting as soon as contributions are made
• Paid Time Off
• Paid Holidays (6)

Homer Companies is a second-generation, family-owned, full-service tree care company that provides unparalleled services throughout the Midwest. Homer is an EEO Employer, committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, disability, veteran status, sexual orientation or any other protected characteristic. A great work atmosphere with top pay!

Direct any questions regarding the Administrative Assistantposition [e-mail]